Microsoft Teams: Quick Start User Guide

microsoft teams training chat windows macos PC Calendar onedrive activity calls meet settings profile

Banner featuring the new Microsoft Teams logo with the letter T and two person silhouettes in purple, alongside a 'NEW' label in teal, against a background of interconnected network nodes in grey.

Introduction

Welcome to the new Microsoft Teams app, your central hub for teamwork in Microsoft 365, now optimized for macOS and other platforms. The new Teams app is faster, simpler, and more adaptable, enabling seamless communication and collaboration with your colleagues. Whether you're using a Mac or Windows machine, Teams makes it easy to chat, call, meet, or share files.

This knowledge base article provides a guide to using the new Microsoft Teams app and its enhanced features, including Activity, Chat, Teams, Calendar, Calls, OneDrive, Meet, Settings, Profile, and Help sections. You'll also find links to additional resources and support to help you make the most of Teams on macOS and beyond.

Teams interface header with (9) ellipses for settings, and (10) user profile picture and status indicator.

Teams interface showing icons labeled: (1) Activity, (2) Chat, (3) Teams, (4) Calendar, (5) Calls, (6) OneDrive, (7) Meet, and (8) Apps.

QUICK START GUIDE

ACTIVITY: The Activity tab consolidates and displays all your notifications, including mentions, replies, and other important updates, in one place.
CHAT: The Chat tab enables direct messaging and group conversations, facilitating private and collaborative communication among team members.
TEAMS: Create teams and channels to gather people together in focused spaces with conversations and files. This tab brings up a list of all the teams you are a part of.
CALENDAR: The Calendar tab organizes and displays your meetings and appointments, integrating seamlessly with your Outlook calendar.
CALLS: The Calls tab allows you to make and receive audio and video calls, offering features like voicemail and call history.
ONEDRIVE: Files shared in chats, meetings, or channels are consolidated under this tab. OneDrive files will appear in a list view and can be sorted by type, name, date, or location.
MEET: The Meet tab in facilitates the scheduling and joining of virtual meetings directly from the platform.
APPS: The Apps tab in Microsoft Teams allows you to browse, add, and manage third-party apps and services to enhance your team's productivity and collaboration.
SETTINGS: The Settings tab in Microsoft Teams allows you to customize your experience by adjusting preferences, notifications, and account information. It provides control over various aspects of the application to suit your needs. Essentially, it allows you to tailor Teams to better fit your workflow and personal preferences.
PROFILE: Selecting your profile picture shows you a menu where you can customize your profile, find saved messages, or set your status and a message people can see when they try to reach you.

Quick Links to Additional Teams KB Articles

Activity	Filtering Activity Notification Settings Responding to a Chat
Chat	Managing Chats Pin Important Chats Add People to an Existing Chat Open Chat in New Window
Teams and Channels	View and Join Teams Organize and Collaborate in Teams Manage Channel Settings and Notifications
Calendar	Calendar Filters Create an Event or Meeting Join Meetings Respond to Meeting Invitation Scheduling Assistant
Calls	View Call History Manage Voicemail Access and Manage Contacts Make Calls
OneDrive	Access OneDrive Upload Files Share Files Collaborate Search for Files
Meet	Schedule Meetings Join Meetings Meeting Details Invite Participants Instant Meetings
Settings	General Settings Privacy Settings Appearance and Accessibility Files and Links Settings Calls Settings Captions and Transcripts Device Settings
Profile	Set Your Status, Work Location, and Status Messages Profile Settings and Details
Help	Navigate the Help Section

Additional Links

What's new in the new Teams app

What has changed throughout each version update

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