Creating Zoom Appointments in Canvas

Quick Links: | Prerequisites | Instructions | Troubleshooting |

The Zoom Appointments feature in Canvas allows instructors to create bookable Zoom meeting times for students. This feature is provided through Zoom’s LTI Easy Scheduler and is separate from the standalone Zoom Scheduler product.

Appointments do not appear on the Canvas Calendar. Students book, view, join, and cancel appointments from the Zoom integration in Canvas.

This article will guide you through enabling the Zoom integration, setting up an appointment schedule, and how students can book appointments.

Prerequisites

You must enable the Zoom integration with Canvas before setting up bookable appointments. To enable the Zoom integration within your course, do the following:

1. From your Canvas course menu, select Settings.
2. Select the Navigation tab.
3. Select the three dots next to Zoom and select Enable.
   
4. Scroll to the bottom of the page and select Save.

Step-by-Step Instructions

To create a schedule for student appointments via Zoom, follow these steps:

1. From your Canvas course menu, select Zoom.
2. Open the Appointments tab.
3. Select My Schedules.
4. Select + Create Schedule.
5. Under New Bookable Schedule, set the days you are available to meet with students.
   • Optional: Enable Follow the same schedule each day to apply the same schedule across all selected days.
6. Enter the time slots you are available on the selected days.
   • Select the (+) icon to add additional time slots on the same day, or the (-) icon to remove them.
   • Ensure there is a defined start and end time. Slots cannot overlap.
7. Enter a Start Date.
   • Optional: Enable End repeat on to set an end date for the recurring schedule. Note: Students will not be able to book appointments after this date.
8. Enter the duration of each appointment slot and the event name.
   • Optional: Write an Event Description.
9. Optional: Enable Apply schedule to all courses to make the schedule available across your Canvas courses.
10. Select Create.

Now your appointment schedule is created, and students can begin booking appointments through the Zoom integration. 
Note: Editing a schedule does not cancel appointments that students have already booked.

Troubleshooting

• Appointments not showing on Canvas Calendar: This is expected. Students can view and join appointments under Zoom → Appointments → Upcoming Events.
• Time slot overlap error: Make sure that the time slots you enter do not overlap. Adjust the start and end times for each slot accordingly.

Still need help? If you run into problems or still need help, reach out to the Technology & Learning Program.