Sharing & Annotating in Zoom

Please refer to the Zoom How Do I Share My Screen support article which contains a one minute video tutorial for sharing your screen.  

See also, the Screen Sharing section of the Zoom Help Center for a full list of tutorials

Annotating your Screen or Whiteboard

Enabling annotation from your Zoom portal settings

Before using annotation, make sure it's enabled in the Zoom web portal.

To enable annotation:

  1. From your browser, access the Chico State Zoom portal,
  2. In the navigation panel, click Settings.
  3. Under Meeting (Basic), verify that Annotation is enabled.
  4. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, click Turn On to verify the change.

Annotating a Screen 

After sharing your screen or whiteboard, annotation controls will display.

If you don't see the annotation tools, click Annotate (if you are sharing your screen) or Whiteboard (if you are sharing a whiteboard).

zoom taskbar when screen sharing with annotate highlighted




Annotating a Whiteboard Using a Tablet 

Check out TLP's resources for Annotating Using a Tablet

Accessing annotation tools as a Participant

While viewing a shared screen or shared whiteboard, click View Options then Annotate at the top.

zoom screen sharing bar for participants with arrow pointing at View Options

Annotation Tool Reference

You will see these annotation tools:

Note: The SelectSpotlight, and Save options are only available if you started the shared screen or whiteboard.

  • Mouse: Deactivate annotation tools and switch to your mouse pointer. This button is blue if annotation tools are deactivated.
  • Select (only available if you started the shared screen or whiteboard): Select, move, or resize your annotations. To select several annotations at once, click and drag your mouse to display a selection area.
  • Text: Insert text.
  • Draw: Insert lines, arrows, and shapes.
    Note: To highlight an area of the shared screen or whiteboard, select following square or circle icon to insert a semi-transparent square or circle.
  • Stamp: Insert predefined icons like a check mark or star.
  • Spotlight / Arrow: Turn your cursor into a spotlight or arrow.
    • Spotlight (only available if you started the shared screen or whiteboard): Displays your mouse pointer to all participants when your mouse is within the area being shared. Use this to point out parts of the screen to other participants.
    • Arrow: Displays a small arrow instead of your mouse pointer. Click to insert an arrow that displays your name. Each subsequent click will remove the previous arrow placed. You can use this feature to point out your annotations to other participants.
  • Eraser: Click and drag to erase parts of your annotation.
  • Format: Change the formatting options of annotations tools like color, line width, and font.
  • Undo: Undo your latest annotation.
  • Redo: Redo your latest annotation that you undid.
  • Clear: Delete all annotations.
  • Save (only available if you started the shared screen or whiteboard): Save all annotations on the screen as a screenshot. The screenshot is saved to the local recording location.

Annotation shortcuts


  • Undo: Ctrl + Z
  • Redo: Ctrl + Y
  • Mouse Mode: mouse right click anywhere


  • Undo: Command + Z
  • Redo: Command + Shift + Z
  • Mouse Mode: mouse right click anywhere



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Article ID: 99215
Tue 2/25/20 12:24 PM
Mon 6/6/22 1:46 PM