Quick Links: | Microsoft 365 Entitlements | License Comparison | License Affiliations | Important Notes |
Microsoft 365 Entitlements
Chico State provides different technology accounts and access based on each person’s relationship with the university. This is called an entitlement. Microsoft 365 licenses (A1, A3, and A5) determine the level of Microsoft 365 services available to you.
For additional details on Microsoft license types, visit the Microsoft 365 Education Plan Comparison page.
License Comparison
| Feature/Service |
A1 (Basic) |
A3 (Intermediate) |
A5 (Full) |
| Intended Users |
Retirees, auxiliaries |
Active students, student employees, recent grads |
Active instructors, staff, faculty |
| Microsoft 365 Apps |
Web only |
Web + Desktop installs |
Web + Desktop installs |
| Outlook / Email |
Web and mobile access |
Full Outlook (desktop, web, and mobile) |
Full Outlook (desktop, web, and mobile) |
| OneDrive |
Cloud storage |
Cloud storage |
Cloud storage |
| Teams |
Web and desktop apps |
Web and desktop apps |
Web and desktop apps |
| Security & Compliance |
Basic |
Enhanced |
Advanced (threat protection, compliance) |
| Power BI |
Not included |
Basic features |
Advanced features |
| Audio Conferencing |
Not included |
Not included |
Included |
| Microsoft Bookings |
Not included |
Not included in Student Use License |
Included |
License Affiliations
- A1 License: Retired staff and faculty who have requested to retain their email, Emeritus Faculty, and Chico State Enterprises (CSE) and Associated Students (AS) employees.*
- A3 License: Active Students, Student Employees, and Recent Students (up to 2 years post-graduation).
- A5 License: Active Instructors, Staff, and Faculty.
- No License: Former Staff, Faculty, AS or CSE Employees, and Former Students (3+ years post-graduation).
*AS and CSE employees may request an A3 or A5 license through their department. Requests require department approval and associated costs.
Important Notes
- Microsoft 365 license access depends on your current Chico State affiliation. When your status changes (for example, upon graduation or retirement), your license level will change automatically.
- Students retain their A3 license for up to two years after graduation before eventual account deactivation.
- Auxiliary employees (AS and CSE) can request an upgraded A3 or A5 license through their department; requests require approval and funding.
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