External storage devices (flash drives, portable hard drives) intended to store Level 1 or Level 2 data |
External storage devices (flash drives, portable hard drives) that will not store Level 1 or Level 2 data |
Devices that will connect to the campus network |
Conference room telephones (e.g. Polycom phones) (Note: Meeting Owl devices do require an ITPR due to specific security concerns inherent in these devices) |
Smart boards, streaming devices (e.g. Apple TV, Roku, etc.), or information kiosks (use by faculty, students, staff, visitors) |
Computer monitors, displays, and projectors (including televisions). Please note that "Smart TVs" may not function on the campus network; please check with ITSS if you have questions. |
Cloud applications, web applications, web hosting services, or domain registrations. |
Wireless presenters for classroom use |
Application, service, subscription, or software for computers, tablets, or servers that will be used by an entire department, class, or campuswide. |
Software, application, subscription, or services used by a single person unless it stores or processes level 1 data. (Unless there is another cited requirement) All software must be current versions and properly licensed for University use (many popular 'free' software applications are only free for *home* use... not campus use).
**If purchasing with a Procurement Card, then submit an ITPR** |
Software, service, application, or subscription used for academic instruction, testing, surveys, or analysis |
Lab equipment that has no associated software. |
Computer desktops, laptops, and tablet hardware (standard computers purchased through ITSS do not require an ITPR) |
In the case of existing pre-approved computer components as an integral part of an existing approved technology system; when the computer components of that system need to be repaired or replaced. |
Cameras and video recording devices (except webcams and document cameras used for videoconferencing) |
Internal computer parts (for repair/upgrade of existing equipment only) |
Fax machines |
Webcams and document cameras for use in video conferencing and lecture recording |
Printers (except Dymo label printers), scanners, copiers, and multi-function devices (standard printers purchased through ITSS do not require an ITPR) |
USB hubs, docking stations, adapters, and cables (except network patch cables) |
Professional services or consulting agreements that result in installation of electronic devices or development or deployment of software applications that would otherwise meet the requirements for an IT Procurement Review. |
UPS battery backup for desktop computers |
Professional services or consulting agreements that involve access to campus data or collects personal information or data pertaining to students, faculty, or staff. |
General equipment other than software, applications, subscriptions, services, computers, and printers (e.g. keyboards, mice, digital pens, desktop speakers, headsets, calculators, electric staplers, etc.) |
Electronic articles, subscriptions, or service intended for institutional use or is required reading for a course. |
Service, subscription, or electronic articles used by one person (e.g. online newspaper and journal subscriptions); individual LinkedIn subscriptions (note that these would still require an exception to use a procurement card). |
Any other electronic device, software, application, subscription, or service used in the creation, conversion, storage, or duplication of data or information (unless otherwise excluded) |
Electronic graphics and images (e.g. clipart and SnapChat filters), software templates, and audio clips |
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Audio/Video equipment (e.g. microphones, video and sound processing equipment) |
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Proprietary components used by FMS in building management systems (except for computers and items that connect to the campus network). |