Quick Links: | Data Limits | Google Drive to OneDrive | Google Drive to Box |
Google Workspace Data Limits
All Chico State Google Workspace users have their storage quota set to 20 GB/person. Because of this, you may want to store data in another file storage service, such as OneDrive (1TB storage) or Box.
You can do this by using Google Takeout, which will move all files in the account, or you can move certain files to either Box (Staff/Faculty only) or OneDrive. If you want to move all files, you can find instructions for Google Takeout here: Transfer Google Data to Another Account
We suggest first removing files that you will no longer need. Removing these files will help to free up space in your Google Account.
See how much data you have
To see how much data you have in Google:
- Navigate to Google Drive and sign in with your Chico State account (username@csuchico.edu).
- In the left sidebar, look for Storage. It should be near the bottom of the list.
- This will show the total amount of data in your account.
- For a breakdown of where the data is stored, click Storage to see which apps are using the most data.
Moving Google Drive Data to Microsoft OneDrive
Before you begin, make sure that you install both the Google Drive Desktop App and the Microsoft OneDrive Desktop App. Here are the installation links:
Google Drive: Install Google Drive
OneDrive: Install OneDrive
Note: If you are working on a campus-managed device, you can install these from Software Center, Company Portal, and Self Service on Campus-Managed Devices.
- Once you have installed both applications, sign in to both with your Chico State account.
- Open your windows side-by-side, then locate files in Google Drive that you would like to move. Select all items you want to move (you can Shift + Click to select multiple items) in Google Drive.
- Once selected, drag and drop the files into OneDrive. You can also select your files, then right-click and select copy. After copying from Google Drive, right-click and select paste into OneDrive.
- After copying the file(s) to OneDrive, you will still need to delete them from Google Drive to free up the space.
- Make sure to verify that all data was copied over and your files load properly before deleting the Google Drive version! This will protect you against any potential data loss.
It may take time for the files to move, depending on their size and the number of files being moved.
Moving Google Drive to Box (Faculty/Staff only)
Before you begin, make sure that you install both the Google Drive Desktop App and the Box Desktop App. Here are the installation links:
Google Drive: Install Google Drive
Box: Install Box
Note: If you are working on a campus-managed device, you can install these from Software Center, Company Portal, and Self Service on Campus-Managed Devices.
- Once you have installed both applications, sign in to both with your Chico State account.
- Open your windows side-by-side, then locate files in Google Drive that you would like to move. Select all items you want to move (you can Shift + Click to select multiple items) in Google Drive.
- Once selected, drag and drop the files into Box. You can also select your files, then right-click and select copy. After copying from Google Drive, right-click and select paste into Box.
- After copying the file(s) to Box, you will still need to delete them from Google Drive to free up the space.
- Make sure to verify that all data was copied over and your files load properly before deleting the Google Drive version! This will protect you against any potential data loss.
It may take time for the files to move, depending on their size and the number of files being moved.
Still need help? Contact Academic Technologies at googlesupport@csuchico.edu for further assistance.
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