Creating Calendars and Events in Outlook

Quick Links: | New Calendars: Web/New Outlook (PC) | New Calendars: Outlook Desktop App (Mac) | New Calendars: Outlook Classic (PC) | Creating Events | Modifying or Canceling Events |

Your Outlook calendar is integrated with Mail, People, and other Outlook features. Emails containing event details can be added directly to your calendar. Outlook calendars can also be shared to support meetings, projects, and collaboration.

Creating New Calendars in Outlook Web and New Outlook (PC)

  1. Go to outlook.office.com or open the New Outlook desktop app.
  2. Select the Calendar icon on the left navigation bar.
  3. Click Add Calendar.
  4. Select one of the following options:
    • Add personal calendars (such as Google Calendar).
    • Edit my calendars to manage existing calendars.
    • Create blank calendar for a personal calendar.
    • Subscribe from web or Upload from file.

For additional details, see Microsoft’s support article: Import or subscribe to a calendar.

If you want to add the Chico State Canvas calendar to Outlook, see: Add the Canvas Calendar to Outlook.

Creating New Calendars in Outlook Desktop App (Mac)

  1. Open the Outlook desktop app.
  2. Select the Calendar icon.
  3. Right-click your email address and select New Folder.
  4. Enter a name for the calendar and press Enter.

Creating New Calendars in Outlook Classic (PC)

  1. Open the Outlook (Classic) desktop app.
  2. Select the Calendar icon.
  3. Click Add and choose Create New Blank Calendar.
  4. Select the storage location for the calendar.
  5. Enter a calendar name and click OK.

If you are subscribing to an existing calendar, use the Outlook Web instructions above. Subscribed calendars will sync to the desktop app after reopening Outlook.

Creating Events in Outlook

Note: These steps are shown using Outlook Web App. Desktop application steps may vary.

  1. Click New event or double-click a date and time.
  2. Enter the event title, location, description, and time.
  3. Add attendee email addresses if the event is shared.
  4. Optional settings include:
    • Recurring schedules
    • Availability status
    • Zoom or Microsoft Teams meetings
    • Reminder notifications

You can also use the Scheduling Assistant to find a time that works for all attendees.

Modifying or Canceling Events

Note: Only the event organizer can cancel an event.

  1. Select the event on your calendar.
  2. Choose Edit to update details or Cancel/Delete to remove the event.
  3. For recurring events, choose whether to apply changes to:
    • This event only
    • This and all following events
    • All events in the series
  4. If you are not the organizer, RSVP options will appear instead.

 Still need help? Contact IT Support Services for further assistance.
  
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