Quick Links: | Folders: Outlook Web | Folders: Outlook Desktop App | Rules: Outlook Web | Rules: Outlook on PC | Rules: Outlook on Mac |
Folders provide a way to organize email messages, calendars, contacts, and tasks in Outlook. Rules can automate this process by automatically reorganizing emails in your inbox.
Setting up Folders
Outlook Web
- Navigate to Outlook.
- On the left-hand sidebar, scroll down to Folders.
- Click Create new folder.
- Type the folder name (Ex: Psych Group Project).
- Either click save or hit enter on your keyboard.
For sub-folders:
- Right-click on the folder you want to use as the "parent" folder.
- Click Create new subfolder.
- Type the sub-folder name.
- Either click save or hit enter on your keyboard.
Right-clicking on the folder also allows for other options, including deleting the folder, assigning policies, renaming the folder, adding to favorites, etc.
Outlook Desktop App (Mac or PC)
- Open the Outlook Desktop App.
- In the left-hand sidebar, right-click on your email address.
- Select New Folder.
- Type the folder name, then hit enter on your keyboard.
For sub-folders:
- Right-click on the folder you want to use as the "parent" folder.
- Click Create new subfolder.
- Type the sub-folder name.
- Either click save or hit enter on your keyboard.
Right-clicking on the folder also allows for other options, including deleting the folder, assigning policies, renaming the folder, adding to favorites, etc.
Setting up Rules
Outlook Web
- Navigate to Outlook.
- Click the settings icon in the top right.
- In the left sidebar, click Mail, then Rules.
- Click Add new Rule in the top right.
- Name the rule so that it is easily recognizable.
- Set the conditions you want to apply.
- Example:
From set to "do-not-reply@csuchico.edu"
Subject includes set to "BIOL-105"
- Under Add an action set up the actions you want to have when an email meets your conditions.
- Example:
Move to 'Biology Class' folder
- Click Save at the bottom. You can also click Run rule now to have the rule apply to anything currently in your inbox.
Outlook on PC
- Open the Outlook Desktop App.
- Click File in the top left corner of the Outlook app
- Select Manage Rules & Alerts.
- In the new pop-up, click New Rule.
- You can either choose a rule template or start a blank rule.
- Set the conditions and actions using the Rules Wizard.
- Condition Example:
From set to "do-not-reply@csuchico.edu"
Subject includes set to "BIOL-105"
- Action Example:
Move to 'Biology Class' folder
- Set exceptions (if any).
- Save the rule.
Outlook on Mac
- Open the Outlook Desktop App.
- At the top of your screen, click Tools then Rules.
- In the bottom left corner, click New Rule.
- Name the rule so that it is easily recognizable.
- Set the conditions you want to apply.
- Example:
From set to "do-not-reply@csuchico.edu"
Subject includes set to "BIOL-105"
- Under Add an action set up the actions you want to have when an email meets your conditions.
- Example:
Move to 'Biology Class' folder
- Click Save at the bottom. You can also click Run rule now to have the rule apply to anything currently in your inbox.
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