Online Grade Change Process: Faculty, Chairs and Deans
Table of Contents
Faculty: Initiation of grade change
Chairs and Deans: Approval or denial of grade change
Faculty, Deans, Chairs and Authorized Staff: Check status of grade change
Scenarios when paper grade change is required
To initiate a grade change for a student, faculty will find the student and grade for the course within their previous grade rosters.
· Faculty will enter through the Faculty Home tab via the Chico Portal

· OR, if Faculty are in their regular PeopleSoft account, they can enter via the Highpoint link on their Main Menu

· Faculty rosters, both the Class Roster and Grade Roster show on the Faculty Center homepage

· Click on the Grade Roster icon. If a Grade Roster icon is not present the class may be a non-graded section or access has not been granted by the department.

· Find the correct student on the Grade Roster and click on the Change Grade button

· Fill in the selected required fields. The student name, their EMPLID, title of course, department, instructor, course number, and assigned grade will auto-populate with the correct information.

· Below is an example of a grade change with all fields filled out

· Select the Submit button to route the grade change to the next approver (either Chair of the department, or directly to the Office of the Registrar)

· Once the grade change has been submitted, the faculty initiator will receive one of the two emails:
o An email if the request has been denied by the chair, dean, or Office of the Registrar
o An email if the request has received the final approval from the Office of the Registrar
· NOTES:
o If changing grade to an Incomplete, the Incomplete Contract button will appear, and contract details can be added.

o If a previous grade change has been processed for the student in the course, a message will pop up after submission, offering the choice to either continue with the grade change, or view the previously processed grade change.

To approve or deny a grade change that the faculty has initiated, the chair or dean can access the grade change two ways: via the email that was sent once the grade change was initiated, or via the Worklist in PeopleSoft.
· The chair or dean can select the link in the email for the specific grade change

· The grade change can also be accessed in Worklist within PeopleSoft, located in the upper right-hand-corner once logged in


· Once the grade change is selected, the chair or dean can approve, deny, or add comments

The status of open grade changes can be checked by all authorized individuals.
· In PeopleSoft, navigate to Main Menu > Chico Student Records > Grade Change > Grade Change
· Search by EMPLID to pull all submitted grade changes for that student

The following are certain scenarios when a paper grade change will be required to change a grade. This list may not be exhaustive; any questions concerning submission of a grade change can be sent to the Office of the Registrar at registrar@csuchico.edu or 530-898-5142.
· A grade within a course that is older than the last 5 years
· Grade being changed from or to a W
· A grading basis change is needed (e.g. grade to a CR/NC or audit)
For further assistance contact the Office of the Registrar at 530-898-5142 or registrar@csuchico.edu.