Table of Contents

Faculty: Initiation of grade change

Chairs and Deans: Approval or denial of grade change

Faculty, Deans, Chairs and Authorized Staff: Check status of grade change

Scenarios when paper grade change is required

Faculty: Initiation of grade change

To initiate a grade change for a student, faculty will find the student and grade for the course within their previous grade rosters.

·       Faculty will enter through the Faculty Home tab via the Chico Portal

·       OR, if Faculty are in their regular PeopleSoft account, they can enter via the Highpoint link on their Main Menu

·       Faculty rosters, both the Class Roster and Grade Roster show on the Faculty Center homepage

·       Click on the Grade Roster icon. If a Grade Roster icon is not present the class may be a non-graded section or access has not been granted by the department.

·       Find the correct student on the Grade Roster and click on the Change Grade button

·       Fill in the selected required fields. The student name, their EMPLID, title of course, department, instructor, course number, and assigned grade will auto-populate with the correct information.

·       Below is an example of a grade change with all fields filled out

·       Select the Submit button to route the grade change to the next approver (either Chair of the department, or directly to the Office of the Registrar)

·       Once the grade change has been submitted, the faculty initiator will receive one of the two emails:

o   An email if the request has been denied by the chair, dean, or Office of the Registrar

o   An email if the request has received the final approval from the Office of the Registrar

·       NOTES:

o   If changing grade to an Incomplete, the Incomplete Contract button will appear, and contract details can be added.

o   If a previous grade change has been processed for the student in the course, a message will pop up after submission, offering the choice to either continue with the grade change, or view the previously processed grade change.

 Chairs and Deans: Approval or denial of grade change

To approve or deny a grade change that the faculty has initiated, the chair or dean can access the grade change two ways: via the email that was sent once the grade change was initiated, or via the Worklist in PeopleSoft.

·       The chair or dean can select the link in the email for the specific grade change

·       The grade change can also be accessed in Worklist within PeopleSoft, located in the upper right-hand-corner once logged in

·        Once the grade change is selected, the chair or dean can approve, deny, or add comments

Faculty, Deans, Chairs and Authorized Staff: Check status of grade change

The status of open grade changes can be checked by all authorized individuals.

·       In PeopleSoft, navigate to Main Menu > Chico Student Records > Grade Change > Grade Change

·       Search by EMPLID to pull all submitted grade changes for that student

Scenarios when paper grade change is required

The following are certain scenarios when a paper grade change will be required to change a grade. This list may not be exhaustive; any questions concerning submission of a grade change can be sent to the Office of the Registrar at registrar@csuchico.edu or 530-898-5142.

·       A grade within a course that is older than the last 5 years

·       Grade being changed from or to a W

·       A grading basis change is needed (e.g. grade to a CR/NC or audit)

For further assistance contact the Office of the Registrar at 530-898-5142 or registrar@csuchico.edu.