How Do I See Who Attended My Zoom Meeting?

Quick Links: | Prerequisites | Instructions | Troubleshooting |

This guide explains how to generate a participation report for one or more Zoom meetings through the Chico State Zoom web portal. By following these steps, you will be able to download a report that shows each attendee's name, email, and the total time they spent in your meeting. To ensure that the report shows your students’ Chico State email addresses, it's important to enable authentication for your meetings and ensure students sign in using Single Sign-On (SSO).

Prerequisites

  • Your students must log in using SSO (Single Sign-On)
  • The Zoom meeting must have already taken place
  • The "Only authenticated users can join meeting" option should be enabled

Step-by-Step Instructions

To run a participation report, do the following:

  1. From your web browser, access the Chico State Zoom web portal by visiting www.csuchico.edu/zoom.
  2. Select Sign In and enter your portal ID and password.
  3. From the left navigation bar, select Reports, then choose Usage.
    Zoom portal with Reports and then usage reports selected
  4. Check that the date range at the top includes the meeting you want to check [1].
  5. Find your meeting and click on the number of participants in the Participants column [2]. Note: depending on how many participants were in your meeting, this link may be small and difficult to click.
    Zoom usage reports table
  6. To download the report, choose Export.
  7. An Excel file will download to your computer. Open the file and go to File > Save As to save the report with a new name in Excel (.xlsx) format.

Now, you will have a report showing unique attendees, their email addresses, and the total duration they spent in your meeting.

Troubleshooting

If your report doesn’t show students’ Chico State email addresses, ensure that:

  • The "Only authenticated users can join meeting" setting was enabled when scheduling the meeting.
  • Students signed in using SSO (Single Sign-On) before joining the meeting.

Still need help? If you run into problems or still need help, reach out to the Technology & Learning Program.

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