Quick Links: | Why was there a Change? | What does this mean for users who are above 20GB? | Who will this affect? | When will the change take place? | What options do I have to move data? | Are there tool available to help manage and clean up my storage? | How do I get help? |
Due to a change in policy, Chico State Google Workspace users will no longer have unlimited storage. You can check your current storage.
Why was there a policy change?
Google will no longer provide educational institutions with unlimited storage and now caps the Google Workspace for Education Fundamentals service at 120 Terabytes of data. This change in service takes effect in January 1st, 2023. The University must now manage the amount of storage to ensure that the campus does not exceed the 120 Terabyte limit. In order to stay under this cap a 20 GB quota will be instituted for all user accounts.
What does this mean for users who are above 20GB?
- Google Drive: Users won't be able to sync or upload new files. Users won't be able to create new files in Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard: Until storage usage is reduced, users cannot edit or copy affected files. Forms will also stop collecting responses. Syncs between the computer's Google Drive folder and My Drive will stop.
- Google Meet: Users won’t be able to record new meetings.
- Google Photos: Users won't be able to upload photos and videos in Original or Storage Saver quality.
- Classroom:
- If a teacher's storage is full: teachers won't able to create assignments with new files that they haven't yet uploaded or created, teachers can't export grades to Google Sheets, students can't turn in assignments with file attachments
- If a student's storage is full: students can't access files in Assignments that prompt the student to make a copy
- Google Workspace for Education account: Users will still be able to sign in and access their view and download their files.
Who will this affect?
This will affect users who have more than 20 GB of in their Google Workspace account. Check here to see the your storage usage.
When will this change take place?
This change in service will take effect on January 3rd, 2023.
What options do I have to move my data over 20 GB?
- You can use Kaltura Mediaspace (media.csuchico.edu) to store videos
- You can use the Google Takeout service to transfer your data to a different Google account or download the data to your computer.
- Google instructions FAQ for the transfer process
Are there tools available to help manage and clean up my storage?
Yes. To search for and delete unnecessary or large emails or other large files, use these Google instructions to manage files in your Google Drive storage.
Refer to these links to Google-recommended tools and techniques for more information.
How do I get help?
Please send an email to googlesupport@csuchico.edu if you have any further questions.