Annual Access Reauthorization in Account Center

Quick Links: | Access Review Overview | Applications Requiring Annual Reauthorization | Required Actions for ReportsTo MPPs | Completing Access Recertification in Account Center |

Access Review Overview

Chico State's Account Center is used to reauthorize user access to campus applications and systems that contain protected Level 1 or Level 2 data. CSU Information Security Policy ISO Domain 9: Access Control requires that "Appropriate campus managers and data owners must review, at least annually, user access rights to Information Assets containing Level 1 or Level 1 data. The results of this review must be documented".

This article outlines the steps that "ReportsTo" MPPs (managers) will need to follow in order to accomplish that task for their employees who are authorized to access these systems.

Applications Requiring Annual Reauthorization

The following campus applications require annual reauthorization by "ReportsTo" MPPs for all employees under their supervision:

  • PeopleSoft CS – Student records, admissions, financial aid, class scheduling, student advising, etc.
  • PeopleSoft HR – Payroll, absence entry and approvals, state employee job data, and self-service.
  • PeopleSoft CFS – Budget transactions, actual transactions, and procurement card reconciliation.
  • CRA – Delivers customized academic and student-related reports to authorized campus employees.
  • Perceptive Content – Electronic document management for scanning, archiving, and retrieving documents.
  • OnBase – Document scanning, storage, retrieval, and workflow management for departmental needs.

Required Actions for "ReportsTo" MPPs

Once notified to recertify user access, ReportsTo MPPs must complete the following steps in Account Center:

  • If an employee’s job duties remain the same and continued access is required, select Allow.
  • If an employee’s job duties have changed and access is no longer needed, select Remove.

For questions, email cms-cs-anse-notice@csuchico.edu, and an ISEC team analyst will assist you.

Completing Access Recertification in Account Center

  1. Log in to Account Center.
  2. Select Users, then Recertification.
  3. A list of employees requiring reauthorization will appear.
  4. Select the triangle next to a user’s name to expand their assigned roles. Each role appears as a Resource. Select the arrow next to a resource for more details.
  5. For each Resource, select either Allow or Remove depending on what the employee needs.
  6. After all resources have been determined, select Submit Changes. You can add additional comments, then select Submit.
  7. Repeat this process as needed to review all resource access for all employees.

Resource showing Allow and Remove options in Account Center

Still need help? Contact IT Support Services for further assistance.

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