Softdocs-GRAD-Assist Grad Studies with Buildout of Forms and Workflows

0%

Status

Backlog Queue / Ready to Work []

0% complete, updated on Thu 5/30/24 3:59 PM by Samantha Back

Changed Status from In Process to Backlog Queue / Ready to Work.
Changed Health from None - No health has been set to On Hold.
Changed On Hold Until from Nothing to Thu 8/1/24.
Placing this items on hold as OnBase will be phased out with Softdocs coming in.  It is our hope that by August 1st we'll be able to ramp up this project with new forms and workflows with a completion date of Dec. 20th.

Details

Dates
Mon 12/2/24 - Mon 6/30/25
Acct/Dept
Graduate Studies
Type
PCMO Evaluated / Large DoIT Project / Division of IT Project
Health
On Hold
On Hold Until
Thu 8/1/24
Portfolio(s)
Classification
Project (20-230 Hours Effort)
Created
Fri 10/27/23 9:20 AM
Modified
Tue 11/12/24 4:44 PM

Change Impact

How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
Dozens
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
Hundreds

Project Costs

Funding Status
Funding is not necessary

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
Yes
Executive Sponsor Division
The executive sponsor's campus division.
Academic Affairs
Project Urgency
Indicate if there is a mandate or requirement driving this request.
Not mandated or required
Campus Enduring Commitments & Strategic Goals
For more information about the Campus Enduring Commitments and Strategic Priorities, please go to https://www.csuchico.edu/strategicplan/enduring... and https://www.csuchico.edu/strategicplan/.
Enduring Commitment: Culture of Excellence and Accountability
Enduring Commitment: Transformative Student Experiences

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the estimated number of hours required for each individual.
EAPP and Graduate Studies departments
DoIT Departments Involved
Any Division of IT departments that will be involved in this project.
EAPP (Enterprise Applications)
Complexity of Implementation
What is the complexity of the project?
Minimal (minimal system interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
New features in an existing system, moderate breadth/depth

Description

Assist Grad Studies with the update to electronic media (Softdocs).
* Teach identified technical resources in GRAD who will build Softdocs forms and workflows and then train/assist them with this process.to handle all Grad Studies content
* Move all Grad Studies items from Perceptive Content to Softdocs

Manager

Samantha Back
Samantha Back

Alternate Manager(s)

Martin Mejia
Martin Mejia

Sponsor

SB
Sharon Barrios

Stakeholders (1)

SB
Sharon Barrios
Accountable
Dean of Graduate Studies
Fri 10/27/23 9:24 AM