Create new SQR process for Admissions Auto Admit process

5%

Status

On Hold [On Hold]

5% complete, updated on Fri 12/15/23 12:22 PM by Wendy Bentley

Changed Percent Complete from 0% to 5%.
Changed On Hold Until from Nothing to Mon 2/20/23.
Initial conversations have occurred but further analysis is required before moving forward to development.  Placing on hold until Feb 2nd.

Details

Dates
Mon 5/1/23 - Thu 2/29/24
Acct/Dept
Office of Admissions
Service
PeopleSoft / Report an issue with PeopleSoft
Type
PCMO Evaluated / Large DoIT Project / Division of IT Project
Health
On Hold
On Hold Until
Mon 2/20/23
Portfolio(s)
Classification
Project (20-230 Hours Effort)
Requirements
-Create new SQR code
-Testing in non-production database
Created
Thu 4/6/23 8:33 AM
Modified
Thu 8/1/24 3:32 PM

Change Impact

What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
Loss of opportunity to create more efficient processes for staff and students.
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
Dozens
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
Thousands

Project Costs

Funding Status
Funding is not necessary

Project Details

Divisional VP Support
Does your divisional VP support this request?
Yes
What would a successful solution look like?
What outcome will you have at the conclusion of this project? If this proposal is one of a multi-phase project, please explain your plans, goals, and timelines for subsequent phases.
Having checklist items automatically added to individual student checklists with the items for the auto-admit process. Currently the system can identify which students need particular checklist items but they are not added to the checklist for the auto-admit process.
Executive Sponsor Division
The executive sponsor's campus division.
Student Affairs
Project Urgency
Indicate if there is a mandate or requirement driving this request.
Not mandated or required
Campus Enduring Commitments & Strategic Goals
For more information about the Campus Enduring Commitments and Strategic Priorities, please go to https://www.csuchico.edu/strategicplan/enduring... and https://www.csuchico.edu/strategicplan/.
Strategic Priority: Resilient and Sustainable Systems
Deadline Reason
Describe the business requirement or reason for the project deadline.
Ideally this would be completed by October 1, 2023 to be utilized for the Fall 2024 processes.

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the estimated number of hours required for each individual.
EAPP-Tony Fierro, ADMS-Melanie Manes
DoIT Departments Involved
Any Division of IT departments that will be involved in this project.
EAPP (Enterprise Applications)
Complexity of Implementation
What is the complexity of the project?
Minimal (minimal system interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Extension of an existing system (i.e. adding more of the same features/functionality)

Description

Admissions is in need of a new process to add transcript checklist items to the AFTF checklist for the auto admit population. A few years back, CHIAD015 was created for the auto admit population and this process included adding checklist items to the checklist. We need this piece extracted from this process. I have attached an old Auto Admit guide which explained what CHIAD015 did (this starts on page 24 of the guide). Ideally, we would like this process completed by October 1 for fall 2024 processing.

Manager

TF
Tony Fierro

Alternate Manager(s)

CB
Craig Bentley

Sponsor

MM
Melanie Manes