Blackboard Storage Under 10 TB

100%

Status

Completed [Completed]

100% complete, updated on Tue 8/15/23 7:55 AM by Miroslav Lulic

Changed Status from In Process to Completed.
Completed.

Details

Dates
Tue 3/28/23 - Tue 8/15/23

Acct/Dept

Enterprise Applications

Service

Project and Change Management Office / Information Technology Project Request

Type

IT Projects / DoIT Project

Health

Green - On track

Portfolio(s)

EAPP (Wendy Bentley)
Learning Technologies (Wendy Bentley)
LTS (Kathy Fernandes)

Requirements

Remove enough terms to get Blackboard storage under 10 TB by June 30, 2023.

Created

Wed 3/29/23 4:18 PM

Modified

Wed 2/21/24 8:29 AM

Closed

Tue 8/15/23 7:55 AM

Change Impact

How will you measure the impact of this project?

What are some metrics or KPIs that will be used to measure success? Think about the five metrics to measure: quality, quantity, timeliness, cost, and customer satisfaction.

Impact will be measured by a cost savings of $25,000.

What are the consequences of not doing this project?

For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.

Failure to reduce the current storage usage to below 10 TB will cost the university $25,000.

How many employees will be impacted by this change?

Select the size of the employee population that will be impacted by this request.

None

How many students will be impacted by this change?

Select the size of the student population that will be impacted by this request.

None

Project Costs

Funding Status

Funding is not necessary

Project Details

Divisional VP Support

Does your divisional VP support this request?

Yes

What would a successful solution look like?

What outcome will you have at the conclusion of this project? If this proposal is one of a multi-phase project, please explain your plans, goals, and timelines for subsequent phases.

A successful solution would be successfully removing older terms from Blackboard in order to achieve storage usage of less than 10 TB.

Executive Sponsor Division

The executive sponsor's campus division.

Information Technology

Is there a mandated or requirement driving this request?

Please indicate whether or not this request is mandated or required. If it’s mandated or required, you will be asked to attach supporting documentation.

No mandate or hard requirement driving this request

Campus Enduring Commitments & Strategic Goals

For more information about the Campus Enduring Commitments and Strategic Priorities, please go to https://www.csuchico.edu/strategicplan/enduring... and https://www.csuchico.edu/strategicplan/.

Strategic Priority: Resilient and Sustainable Systems

Deadline Reason

Describe the business requirement or reason for the project deadline.

This is the contract date for the extra storage deadline.

Project Resources & Effort

What resources will this project require?

Identify the department and/or individuals that might need to work on this project and the estimated number of hours required for each individual.

Miroslav for the majority of the work, potentially some work for Alex Wilson, and someone for future communications.

DoIT Departments Involved

Any Division of IT departments that will be involved in this project.

ATEC (Academic Technologies)

Complexity of Implementation

What is the complexity of the project?

Minimal (minimal system interfaces/impacts/dependencies)

Description

The purpose of this project is to save $25,000 by getting Blackboard storage under 10 TB. This will be achieved by removing older terms as per our data retention policy. This needs to be completed by June 30th, 2023 contract date for the extra storage.

Systems Affected

Bb Learn

Manager

Miroslav Lulic

Alternate Manager(s)

Craig Bentley

Alisha Johns

Wendy Bentley

Sponsor