Fonteva Decomission and Orientation Event Data Migration

75%

Status

Project is 75% complete, starting on Fri 10/21/22 and ending on Thu 3/2/23.

On Hold [On Hold]

75% complete, updated on Mon 5/1/23 11:31 AM by Wendy Bentley

Changed Status from In Process to On Hold.
Changed Health from Red - At risk with no corrective actions to On Hold.
On hold while resources focus on Marketing Cloud and Early Alerts projects.

Details

Dates
Fri 10/21/22 - Thu 3/2/23
Acct/Dept
IT Support Services
Type
IT Projects / DoIT Project
Health
On Hold
Portfolio(s)
Classification
Projects
Created
Fri 10/21/22 8:44 AM
Modified
Mon 5/1/23 11:31 AM

Project Costs

Is funding already secured for this request?
Funding is not necessary

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
Yes
What would a successful solution look like?
What outcome will you have at the conclusion of this project? If this proposal is one of a multi-phase project, please explain your plans, goals, and timelines for subsequent phases.
The removal of Fonteva application from the Salesforce Org and the migration of ONSP event data to the TargetX objects for reporting.
Is this project mandated or required?
Required (not mandated) to keep a campus system running properly
If this request is mandated, please provide details about what's driving the mandate.
If you selected Chancellor's Office, legal or collective bargaining requirement, please provide details about the policy, law or executive memorandum that’s driving the mandate.
We need to remove the software since we are not renewing the contract. If we don't remove the software and issues come up during Salesforce updates, we will not have vendor support to resolve the errors.
What is the reason for the project being completed by the deadline?
Describe the business requirement or reason for the project deadline.
To prepare for the related project to pull Orientation Event data in from VZO, we will need to map the data to the existing targetx event fields

Project Impact

How will you measure the impact of this project?
What are some metrics or KPIs that will be used to measure success? Think about the five metrics to measure: quality, quantity, timeliness, cost, and customer satisfaction.
The Division of IT will no longer have to pay for Fonteva licenses which equate roughly 7K. Additionally, the overhead to test the third party application three times a year in preparation for the Salesforce Winter, Spring, and Summer updates will be removed, saving 20 hours a year.
What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
We will have out dated software with no vendor support running on the Salesforce platform. If issues come up we will be on our own to fix them. Furthermore, the data overhead to retain the objects and their data is costly.
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
A few
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
None

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the level of effort required (minimal, moderate, extensive/substantial).
Donovan St. Clair
Complexity of Implementation
What is the complexity of the project?
Minimal (minimal system interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Decommission of an existing system

Description

The primary user of Fonteva Event Management is now using VZO and we need to decommission the software and migrate the Orientation data off of the Fonteva objects in Salesforce. The removal of the Fonteva application and objects will clean up the Salesforce Org and reduce overhead. The Customer Engagement team will also move the Orientation event data so it remains reportable utilizing the TargetX event objects. This project will dovetail into another project with Orientation where we will pull in new Orientation event data to assist with reporting and communications.

Manager

WB
Wendy Bentley

Alternate Manager(s)

Alisha Johns
Alisha Johns
DS
Donovan St. Clair

Sponsor

Scott Kodai
Scott Kodai