AED Early Alerts Project - Action Team 3C

20%

Status

Project is 20% complete, starting on Mon 10/17/22 and ending on Thu 9/21/23.

In Process [In Process]

20% complete, updated on Mon 3/20/23 2:19 PM by Wendy Bentley

Working to converge efforts between AED Team 3A, 3F, and 3C to deliver Early Alert engagement tools for the campus advising community. Timelines and deliverables must be updated on the project charter and approved by sponsors before developing the new features requested.

Details

Dates
Mon 10/17/22 - Thu 9/21/23
Acct/Dept
Undergraduate Education
Type
IT Projects / DoIT Project
Health
Green - On track
Portfolio(s)
Classification
Projects
Created
Mon 10/17/22 2:08 PM
Modified
Tue 8/22/23 10:15 AM

Project Costs

Is funding already secured for this request?
Funding is necessary and has been approved

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
Yes
Is this project mandated or required?
Required (not mandated) directly from Chico State President or VP
If this request is mandated, please provide details about what's driving the mandate.
If you selected Chancellor's Office, legal or collective bargaining requirement, please provide details about the policy, law or executive memorandum that’s driving the mandate.
This initiative is mandated by the president to close URM gaps

Project Impact

What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
If we don't provide effective tools to scale outreach, support staff will struggle to provide the timely, targeted support our students need. We will continue to loose students before they graduate.
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
Hundreds
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
Most/all

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the level of effort required (minimal, moderate, extensive/substantial).
Zoe DiMercurio
Donovan St. Clair
Kevin Storkan
Wendy Bentley
Kelly McGregor
Katie Parsons
Complexity of Implementation
What is the complexity of the project?
Moderate (multiple interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Extension of an existing system (i.e. adding more of the same features/functionality)

Description

CHARGE: Pilot Early Alert & Cohort Tracking via TargetX with select number of majors and support programs

DELIVERABLES:

Provide onramp/exposure of existing functionality to users

Schedule a demo of new/improved retention tools from TargetX

After technical resources have completed initial work, create a demo that is specific to how we envision Chico using these tools

Identify existing features for priority exploration and use

Meet with VP of IT for technology strategizing

Develop technical tasks and milestones for configuration

Consider and prioritized potential API (data) feeds from relevant systems

i.e. TutorTrac, Hand Shake, Canvas, CatsConnect

Consult with other Team 3 Leads for best ways to implement and manage raised alerts

Manager

WB
Wendy Bentley

Sponsor

KM
Kate McCarthy

Stakeholders (3)

KB
Kaitlyn Baumgartner Lee
Accountable
Accountable
Tue 10/25/22 2:54 PM
KM
Kate McCarthy
Accountable
Accountable
Tue 10/25/22 2:54 PM
MS
Monique Sendze
Informed
Informed
Tue 10/25/22 2:54 PM