Description
From: Anne Goldmann <annegoldmann@google.com>
Sent: Thursday, May 12, 2022 2:06 PM
To: mlulic@mail.csuchico.edu
Subject: Workspace for Education Drive storage updates
Dear Google Admin,
The new Workspace for Education storage policy<https://www.blog.google/outreach-initiatives/education/google-workspace-for-education/> of pooled storage was announced in February of 2021. Since then, we’ve been partnering with and listening to customers to ensure that we’re providing the best resources and support. In a recent Workspace blogpost<https://wsupdates.page.link/admstrg>, we announced new storage management tools to help you manage your domain's storage, and I wanted to reach out personally to ensure you have everything you need to plan and prepare for pooled storage.
About the Pooled storage model
* The new storage model<https://support.google.com/a/answer/10403871?hl=en> provides schools and universities with a baseline of 100TB of pooled cloud storage shared across all your users — more than enough storage for over 100 million docs, 8 million presentations or 400,000 hours of video.
* Institutions with greater than 20,000 active users will automatically receive additional baseline storage of 5GB per user for each user over 20,000. Active users will be counted as the peak number of 30 day unique logins over the past 180 days, which can be viewed in the admin console<https://admin.google.com/ac/reporting/home>. This count will automatically update twice per year and adjust the total storage amount accordingly.
* Customers with the following Workspace editions will receive additional storage:
* Education Plus<https://edu.google.com/intl/ALL_us/products/workspace-for-education/education-plus/>: An additional 20 GB will be added to the shared pool for each Education Plus license. Customers continuing on legacy G Suite Enterprise for Education licenses will also have 100 GB added to their shared pool per paid employee license.
* Teaching and Learning Upgrade<https://edu.google.com/intl/ALL_us/products/workspace-for-education/teaching-and-learning-upgrade/>: An additional 100 GB will be added to the shared pool for each Teaching and Learning Upgrade license.
New storage management tools
To help admins better understand and manage your institution’s storage, we’re launching new storage management tools that provide customers with additional visibility, control, and insights into storage usage across users, groups, and their entire organization. We recommend that customers regularly use these new tools to see how much storage is being used across their organization and view how close their organization is to reaching their storage limit.
The storage management tools started to roll out to customers on April 18th, and should be available to all customers within a few weeks.
With these new storage management tools, admins can quickly and easily:
* View a storage usage summary for their entire organization
* View storage used by specific products like Drive or Gmail
* View the top users of storage in your organization
* View shared drives with the most storage used in your organization
* View storage limit warnings for the domain
* Access detailed reports on storage usage
* Apply storage limits for individual users by organizational unit (OU) or group
* Delete shared drives from the admin console
Important note: At launch, only Super admins<https://support.google.com/a/answer/2405986> will have access to the storage management tools. Over the next few months, this will expand for access to Delegated, User, and Reseller admins.
Pooled storage policy implementation
This policy goes into effect across all Google Workspace for Education editions for new and existing customers in July 2022. However, your institution will receive an extension of six months to provide additional time to plan and prepare. Your organization's enfo