Configure Adobe Sign for Auto-provisioning and De-provisioning

85%

Status

Project is 85% complete, starting on Tue 7/5/22 and ending on Wed 5/31/23.

On Hold [On Hold]

85% complete, updated on Mon 3/20/23 2:56 PM by Samantha Back

Changed Percent Complete from 75% to 85%.

Details

Dates
Tue 7/5/22 - Wed 5/31/23
Acct/Dept
Enterprise Applications
Service
Electronic Forms & Signatures / Adobe Sign / Unity Forms Process Request (New, Modify, Delete) and Issues
Type
IT Projects / DoIT Project
Health
On Hold
Portfolio(s)
Classification
Projects
Created
Thu 7/14/22 4:53 PM
Modified
Mon 5/1/23 11:28 AM

Project Costs

Is funding already secured for this request?
Funding is not necessary

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
Yes
Is this project mandated or required?
No mandate or hard requirement driving this request

Project Impact

How will you measure the impact of this project?
What are some metrics or KPIs that will be used to measure success? Think about the five metrics to measure: quality, quantity, timeliness, cost, and customer satisfaction.
HR will be able to more efficiently obtain new employee signatures. Ensuring student identity on forms requiring signatures for Enrollment Management departments.
What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
Additional manual work for EAPP, HR, and Enrollment Management; loss of opportunity for improved service and efficiency.
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
Most/all
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
Most/all

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the level of effort required (minimal, moderate, extensive/substantial).
Lauri Henry, Keith Adams, and Sam Back.
Complexity of Implementation
What is the complexity of the project?
Minimal (minimal system interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Upgrade to existing infrastructure/code

Description

We currently have Adobe Sign users in the default group who can either Sign Only or Sign/Send. New faculty/staff/student users will be auto-provisioned with Sign permissions via Account Center. Send permission can be requested via a separate ticket. Adobe Sign has unlimited licenses for user accounts that can be assigned.

Systems Affected

  1. Adobe Sign

Manager

SB
Samantha Back

Alternate Manager(s)

Alisha Johns
Alisha Johns
WB
Wendy Bentley

Sponsor

SB
Samantha Back

Stakeholders (1)

KA
Keith Adams
Chico State
Responsible, Accountable, Consulted
Responsible, accountable, consulted.
Thu 7/14/22 12:48 PM