HR Migration from Perceptive Content to Hyland Onbase



Project is 0% complete, starting on Mon 4/3/23 and ending on Wed 5/31/23.

New [New]

0% complete, updated on Mon 6/20/22 8:38 AM by Alisha Johns

Converted Project Request with Status of Requested to Project with Status of New and a Health of None.


Mon 4/3/23 - Wed 5/31/23
Business and Finance
IT Projects / DoIT Project
None - No health has been set
Mon 6/20/22 8:38 AM
Tue 4/18/23 11:02 AM

Project Costs

Is funding already secured for this request?
Funding is necessary and has been approved

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
What would a successful solution look like?
What outcome will you have at the conclusion of this project? If this proposal is one of a multi-phase project, please explain your plans, goals, and timelines for subsequent phases.
The successful migration of all existing Perceptive content processes into Hyland Onbase.
Is this project mandated or required?
Required (not mandated) directly from Chico State President or VP
If this request is mandated, please provide details about what's driving the mandate.
If you selected Chancellor's Office, legal or collective bargaining requirement, please provide details about the policy, law or executive memorandum that’s driving the mandate.
This is a priority for the VP of Business and Finance and will reduce the overall cost of document and electronic content on our campus as we move to one platform.
What is the reason for the project being completed by the deadline?
Describe the business requirement or reason for the project deadline.
To avoid additional software and licensing costs

Project Impact

How will you measure the impact of this project?
What are some metrics or KPIs that will be used to measure success? Think about the five metrics to measure: quality, quantity, timeliness, cost, and customer satisfaction.
Reduction in overall licensing and support costs
What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
Miss an opportunity to maximize limited campus resources by standardizing on one system
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the level of effort required (minimal, moderate, extensive/substantial).
Digital Transformations Samantha Back and Martine Mejia
Complexity of Implementation
What is the complexity of the project?
Moderate (multiple interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Complete new system or complete replacement of existing system


HR will be moving off of Perceptive Content's legacy system onto Hyland OnBase document and electronic content management solution.

Systems Affected

  1. Hyland Onbase

  2. Perceptive Content


Alternate Manager(s)


Stakeholders (1)

Melissa Taylor
Mon 4/25/22 2:24 PM