Canvas Phase 4: Decomission Activities

0%

Status

Project is 0% complete, starting on Tue 1/23/24 and ending on Sun 6/30/24.

New [New]

0% complete, updated on Sat 3/12/22 8:57 AM

Details

Dates
Tue 1/23/24 - Sun 6/30/24
Acct/Dept
Office of the CIO
Type
IT Projects / DoIT Project
Health
None - No health has been set
Portfolio(s)
Classification
Projects
Created
Sat 3/12/22 8:57 AM
Modified
Thu 6/22/23 3:57 PM

Project Costs

Is funding already secured for this request?
Funding is necessary and has been approved

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
Yes
Is this project mandated or required?
Mandated by the CSU CO via Executive Order or similar
If this request is mandated, please provide details about what's driving the mandate.
If you selected Chancellor's Office, legal or collective bargaining requirement, please provide details about the policy, law or executive memorandum that’s driving the mandate.
The Governor’s 2021-2022 budget provided $2M in new ongoing funding to the CSU, contingent on all campuses moving to an “intersegmental LMS”. 16 CSUs already use Canvas, and an intersegmental LMS is tantamount to the seven remaining campuses migrating to Canvas. The Chancellor’s Office asked the 7 remaining campuses to declare their intent in November 2021; Based on the CSU, direction, Chico has committed to the migration along with six other campuses. The deadline for completing the LMS migration itself is the end of the 2023-2024 academic year; we interpret this to mean that Canvas would be the official campus LMS beginning in spring 2024 semester (ie., Bb Learn would no longer be used for course instruction after spring 2024).
What is the reason for the project being completed by the deadline?
Describe the business requirement or reason for the project deadline.
The deadline is inline with the end of semester (when faculty grades are due).

Project Impact

How will you measure the impact of this project?
What are some metrics or KPIs that will be used to measure success? Think about the five metrics to measure: quality, quantity, timeliness, cost, and customer satisfaction.
Showing a net increase in usage by faculty and students (i.e. increased logins by both faculty and students). Net reduction in tickets and support issues.
What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
Loss of $2 million in ongoing funding per year.
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
Thousands
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
Most/all

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the level of effort required (minimal, moderate, extensive/substantial).
Department Resources from:
-TLP
-Faculty development
-ITSS
Eapp Resources:
-Learning Technologies
-Integrations & Development
-PeopleSoft
Complexity of Implementation
What is the complexity of the project?
High (significant/complex interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Complete new system or complete replacement of existing system

Description

The Governor’s 2021-2022 budget provided $2M in new ongoing funding to the CSU, contingent on all campuses moving to an “intersegmental LMS”. 16 CSUs already use Canvas, and an intersegmental LMS is tantamount to the seven remaining campuses migrating to Canvas. The Chancellor’s Office asked the 7 remaining campuses to declare their intent in November 2021; Based on the CSU, direction, Chico has committed to the migration along with six other campuses. The deadline for completing the LMS migration itself is the end of the 2023-2024 academic year; we interpret this to mean that Canvas would be the official campus LMS beginning in spring 2024 semester (ie., Bb Learn would no longer be used for course instruction after spring 2024).

Benefits/Value
Our Bb Learn system is over 10 years old and it feels clunky to students and faculty. It is believed that migrating to Canvas will provide the following benefits/value to our campus:
-Canvas provides a better user interface/experience for faculty and students
-Canvas reduces the time required for students to transfer/transition from a California Community College (I.e., they don’t need to learn a brand-new LMS)
-Canvas’ data, reporting, and integration are reportedly much better than our current system
-Canvas Outcomes can provide data for program assessments
-Canvas’ support cost-options could free-up some staff of common questions

Manager

KF
Kathy Fernandes

Sponsor

MS
Monique Sendze