Canvas Phase 4: Decommission Activities

100%

Status

Completed [Completed]

100% complete, updated on Wed 7/3/24 11:09 AM by Wendy Bentley

Changed Status from In Process to Completed.
Changed Percent Complete from 99% to 100%.
The Canvas Migration consisted of phases 0 through 4. Phase 4 decommissioning is now complete.

Details

Dates
Thu 10/12/23 - Wed 7/3/24
Acct/Dept
Academic Technology
Type
PCMO Evaluated / Large DoIT Project / Division of IT Project
Health
Green - On track
Portfolio(s)
Classification
PCMO Managed Project
Created
Sat 3/12/22 8:57 AM
Modified
Wed 7/3/24 11:09 AM
Closed
Wed 7/3/24 11:09 AM

Change Impact

How will you measure the impact of this project?
What are some metrics or KPIs that will be used to measure success? Think about the five metrics to measure: quality, quantity, timeliness, cost, and customer satisfaction.
Showing a net increase in usage by faculty and students (i.e. increased logins by both faculty and students). Net reduction in tickets and support issues.
What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
Loss of $2 million in ongoing funding per year.
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
Thousands
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
Most/all

Project Costs

Funding Status
Funding is necessary and has been approved

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
Yes
Department Head Support
Did you discuss this request with your department head and receive approval for submission?
Yes
Executive Sponsor Support
Do you have the support of your Executive sponsor who will be funding the project?
Yes
Executive Sponsor Division
The executive sponsor's campus division.
Academic Affairs
If this request is mandated, please provide details about what's driving the mandate.
If you selected Chancellor's Office, legal or collective bargaining requirement, please provide details about the policy, law or executive memorandum that’s driving the mandate.
The Governor’s 2021-2022 budget provided $2M in new ongoing funding to the CSU, contingent on all campuses moving to an “intersegmental LMS”. 16 CSUs already use Canvas, and an intersegmental LMS is tantamount to the seven remaining campuses migrating to Canvas. The Chancellor’s Office asked the 7 remaining campuses to declare their intent in November 2021; Based on the CSU, direction, Chico has committed to the migration along with six other campuses. The deadline for completing the LMS migration itself is the end of the 2023-2024 academic year; we interpret this to mean that Canvas would be the official campus LMS beginning in spring 2024 semester (ie., Bb Learn would no longer be used for course instruction after spring 2024).
Project Urgency
Indicate if there is a mandate or requirement driving this request.
Mandated by Federal Law, State Law, or Executive Order
Deadline Reason
Describe the business requirement or reason for the project deadline.
The deadline is inline with the end of semester (when faculty grades are due).

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the estimated number of hours required for each individual.
Department Resources from:
-TLP
-Faculty development
-ITSS
Eapp Resources:
-Learning Technologies
-Integrations & Development
-PeopleSoft
DoIT Departments Involved
Any Division of IT departments that will be involved in this project.
ATEC (Academic Technologies)
ISEC (Information Security)
ITSS (Information Technology Support Services)
Complexity of Implementation
What is the complexity of the project?
High (significant/complex interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Complete new system or complete replacement of existing system

Description

The Governor’s 2021-2022 budget provided $2M in new ongoing funding to the CSU, contingent on all campuses moving to an “intersegmental LMS”. 16 CSUs already use Canvas, and an intersegmental LMS is tantamount to the seven remaining campuses migrating to Canvas. The Chancellor’s Office asked the 7 remaining campuses to declare their intent in November 2021; Based on the CSU, direction, Chico has committed to the migration along with six other campuses. The deadline for completing the LMS migration itself is the end of the 2023-2024 academic year; we interpret this to mean that Canvas would be the official campus LMS beginning in spring 2024 semester (ie., Bb Learn would no longer be used for course instruction after spring 2024).

Benefits/Value
Our Bb Learn system is over 10 years old and it feels clunky to students and faculty. It is believed that migrating to Canvas will provide the following benefits/value to our campus:
-Canvas provides a better user interface/experience for faculty and students
-Canvas reduces the time required for students to transfer/transition from a California Community College (I.e., they don’t need to learn a brand-new LMS)
-Canvas’ data, reporting, and integration are reportedly much better than our current system
-Canvas Outcomes can provide data for program assessments
-Canvas’ support cost-options could free-up some staff of common questions

Manager

ML
Miroslav Lulic

Alternate Manager(s)

KF
Kathy Fernandes
WB
Wendy Bentley

Sponsor

MS
Monique Sendze