Census Summer Processing Script

100%

Status

Completed [Completed]

100% complete, updated on Mon 11/27/23 1:57 PM by Samantha Back

Changed Status from In Process to Completed.
Changed Health from Green to None.
This project was completed late spring in time for Admissions to use the data but the project was not closed. Project is now closed.

Details

Dates
Mon 9/19/22 - Mon 11/27/23
Acct/Dept
Graduate Studies
Service
Softdocs, OnBase, & Perceptive Content ECM Systems / Softdocs, OnBase, & Perceptive Content - Issues and Requests (New, Modify, Delete)
Type
Operational / Maintenance Projects / Division of IT Maintenance Operations Projects
Health
None - No health has been set
Portfolio(s)
Classification
Large Project (Generally Over 230 Hours Effort)
Requirements
Create a script, similar to the fall/spring scripts, to move transcripts to the correct area in Perceptive Content.
Created
Mon 6/20/22 8:31 AM
Modified
Mon 4/29/24 3:17 PM
Closed
Mon 11/27/23 1:57 PM

Change Impact

How will you measure the impact of this project?
What are some metrics or KPIs that will be used to measure success? Think about the five metrics to measure: quality, quantity, timeliness, cost, and customer satisfaction.
The impact includes reduction of manual labor to transfer these transcripts currently. This would also ensure accuracy and improve operational efficiency.
What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
Failure to improve services.
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
A few
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
None

Project Costs

Funding Status
Funding is not necessary

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
No
What would a successful solution look like?
What outcome will you have at the conclusion of this project? If this proposal is one of a multi-phase project, please explain your plans, goals, and timelines for subsequent phases.
Behind the scenes script that would transfer Graduate Studies summer transcripts to the correct area within Perceptive Content, just as it occurs with fall and spring transcripts.
Executive Sponsor Division
The executive sponsor's campus division.
Academic Affairs
Project Urgency
Indicate if there is a mandate or requirement driving this request.
Not mandated or required
Deadline Reason
Describe the business requirement or reason for the project deadline.
August 16th is the census date for summer. It would be nice to have the script completed by that time.

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the estimated number of hours required for each individual.
Digital Transformation team and Graduate Studies contact, either Jean Arnold or Micah Lehner.
DoIT Departments Involved
Any Division of IT departments that will be involved in this project.
EAPP (Enterprise Applications)
Complexity of Implementation
What is the complexity of the project?
Minimal (minimal system interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
New features in an existing system, moderate breadth/depth

Description

Graduate Studies transcripts currently exist in Perceptive Content but a script was never created for summer transcripts, as it was for fall and spring, to move the Graduate Studies transcripts to the records drawer/queue for students who were admitted and enrolled in summer. This is only students who actually enrolled in summer.

Systems Affected

  1. Perceptive Content

Manager

Samantha Back
Samantha Back

Alternate Manager(s)

Alisha Johns
Alisha Johns
WB
Wendy Bentley

Sponsor

ML
Micah Lehner

Stakeholders (2)

CA
Carrie Adsit
Consulted, Informed
Jean Arnold, original requestor, is retiring February 28, 2022 and said Carrie can be added to this project.
Fri 2/11/22 8:31 AM
ML
Micah Lehner
Consulted, Informed
Back-up for Jean when she retires in February.
Tue 1/18/22 4:01 PM