Decommission Github Enterprise Service

25%

Status

Cancelled [Cancelled]

25% complete, updated on Fri 4/28/23 4:06 PM by Jim Nelson

Changed Status from On Hold to Cancelled.
Changed Health from On Hold to None.
EAPP determined that this project was no longer necessary nor a priority at this time. Closing

Details

Dates
Wed 12/15/21 - Fri 4/28/23
Acct/Dept
Office of the CIO
Service
Business Applications / Existing business application support
Type
IT Projects / DoIT Project
Health
None - No health has been set
Classification
Maintenance/Operations *Deactivated*
Created
Tue 1/11/22 12:59 PM
Modified
Fri 4/28/23 4:06 PM
Closed
Fri 4/28/23 4:06 PM

Change Impact

How will you measure the impact of this project?
What are some metrics or KPIs that will be used to measure success? Think about the five metrics to measure: quality, quantity, timeliness, cost, and customer satisfaction.
Measure the cost savings due to the reduction of one 3rd party system.
What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
Will continue to pay for Github services and we will miss an opportunity to standardize on a platform that is currently used by other departments within IRES
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
A few
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
None

Project Costs

Funding Status
Funding is not necessary

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
No
Executive Sponsor Division
The executive sponsor's campus division. Campuswide is used for projects that have multiple executive sponsors or are initiated by cabinet.
Information Technology
Is there a mandated or requirement driving this request?
Please indicate whether or not this request is mandated or required. If it’s mandated or required, you will be asked to attach supporting documentation.
No mandate or hard requirement driving this request
Deadline Reason
Describe the business requirement or reason for the project deadline.
The contract renewal for Github is due June 30th to avoid overlapping contract costs it is imperative that we complete the migration by this date.

Project Resources & Effort

DoIT Departments Involved
Any Division of IT departments that will be involved in this project.
EAPP (Enterprise Applications)
ESYS (Enterprise Systems)
Complexity of Implementation
What is the complexity of the project?
Minimal (minimal system interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Decommission of an existing system

Description

Decommission Github Enterprise service and eliminate on-premise server appliance. EAP to pilot and migrate to Microsoft Azure repositories or similar tool. Communication plan to help move rest of campus off of the tool by 6/30/2022.

Manager

Jim Nelson
Jim Nelson

Alternate Manager(s)

Alisha Johns
Alisha Johns
WB
Wendy Bentley

Sponsor

MS
Monique Sendze