Admissions - Workflow Rework

100%

Status

Cancelled [Cancelled]

100% complete, updated on Mon 7/7/25 2:49 PM by Samantha Back

Changed Status from On Hold to Cancelled.
Changed Health from On Hold to None.
Changed Percent Complete from 80% to 100%.
Process is being moved to Softdocs as part of the Perceptive to Softdocs project so this project is being cancelled.

Details

Dates
Wed 1/5/22 - Mon 7/7/25

Acct/Dept

Enterprise Applications

Service

Softdocs, OnBase, & Perceptive Content ECM Systems / Softdocs, OnBase, & Perceptive Content - Issues and Requests (New, Modify, Delete)

Type

Operational / Maintenance Projects / Division of IT Maintenance Operations Projects

Health

None - No health has been set

Portfolio(s)

EAPP (Scott Kodai)
EAPP-BPA (Samantha Back)

Classification

Large Project (>230 Hours)

Created

Wed 12/15/21 11:53 AM

Modified

Mon 7/7/25 2:49 PM

Closed

Mon 7/7/25 2:49 PM

Change Impact

How many employees will be impacted by this change?

Select the size of the employee population that will be impacted by this request.

Dozens

How many students will be impacted by this change?

Select the size of the student population that will be impacted by this request.

None

Project Costs

Funding Status

Funding is not necessary

Project Details

Divisional VP Support

Does your divisional VP support this request?

Executive Sponsor Division

The executive sponsor's campus division. Campuswide is used for projects that have multiple executive sponsors or are initiated by cabinet.

Student Affairs

Project Urgency

Indicate if there is a mandate or requirement driving this request.

Not mandated or required

Project Resources & Effort

What resources will this project require?

Identify the department and/or individuals that might need to work on this project and the estimated number of hours required for each individual.

ADMS and Digital Transformation team.

DoIT Departments Involved

Any Division of IT departments that will be involved in this project.

EAPP (Enterprise Applications)

Complexity of Implementation

What is the complexity of the project?

Moderate (multiple interfaces/impacts/dependencies)

What is the solution type?

The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.

Extension of an existing system (i.e. adding more of the same features/functionality)

Description

Provide a proof-of-concept for a rework of Admissions workflow minimizing custom scripting and workflow processes while utilizing additional custom properties on documents and folders as well as integrations with Boomi. Instead of scripting to route items to queues for specific types of applicants, utilize fewer queues while applying filtering and grouping based on custom properties.

Manager

Samantha Back

Alternate Manager(s)

Alisha Johns

Wendy Bentley

Sponsor