Canvas Phase 0: - Planning, Sys Config, & Support Staff Training

87 %

Status

Project is 87 % complete, starting on Wed 12/22/21 and ending on Mon 8/15/22.

In Process [In Process]

87% complete, updated on Thu 8/4/22 2:02 PM by Wendy Bentley

Changed Percent Complete from 80% to 87%.
8/4/22
Updates:
-Selected faculty for Fall are halfway through their scheduled Canvas training
-Selected faculty accounts loaded and enabled in Canvas
-First draft of the course template created

Next Steps:
-Determine with Faculty which courses they plan to teach in Canvas
-Apply Chico State course template in Canvas
-Load identified courses into Canvas
-Load enrollment for course in Canvas on August 12th
-Faculty training begins Aug 1 for the faculty selected to teach in the Fall
-Update the Proctorio settings based on best practices for our campus
-Preparations to load the fall semester of courses and class rosters
-Finalizing the K-16 migration process for course content for the Canvas Crew
-Working out the scheduling to make key updates to Kaltura to support the new configuration in Canvas

Details

Dates
Wed 12/22/21 - Mon 8/15/22
Acct/Dept
Academic Programs
Service
Project Requests / Information Technology Project Request
Type
IRES Projects / EAPP Project
Health
Green - On track
Portfolio(s)
Classification
Projects
Created
Thu 1/27/22 10:14 AM
Modified
Thu 8/4/22 2:02 PM

Project Costs

Is funding already secured for this request?
Funding is necessary and has been approved
Cost Estimate
Licensing funding has been approved.

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
Yes
What would a successful solution look like?
What outcome will you have at the conclusion of this project? If this proposal is one of a multi-phase project, please explain your plans, goals, and timelines for subsequent phases.
Development of a multi-phase project plan, Canvas System Config, SSO, and data integration with the SIS system.
Is this project mandated or required?
Mandated by the CSU CO via Executive Order or similar
If this request is mandated, please provide details about what's driving the mandate.
If you selected Chancellor's Office, legal or collective bargaining requirement, please provide details about the policy, law or executive memorandum that’s driving the mandate.
State legislature has set aside ongoing funding for the transition to Canvas.
What is the reason for the project being completed by the deadline?
Describe the business requirement or reason for the project deadline.
To capitalize on funding made available by the state legislature.

Project Impact

How will you measure the impact of this project?
For a new application, provide comparative data from other institutions demonstrating long-term positive impact over a defined timeline. For existing app enhancements, provide current measures and specific, expected results.
Showing a net increase in usage by faculty and students (i.e. increased logins by both faculty and students). Net reduction in tickets and support issues.
What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
Loss of 2 million in ongoing funding per year.
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
Most/all
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
Most/all

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the level of effort required (minimal, moderate, extensive/substantial).
TLP
ITSS
ISEC
Learning Technologies
PeopleSoft
CPM
Complexity of Implementation
What is the complexity of the project?
High (significant/complex interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Complete new system or complete replacement of existing system

Description

Develop a strategy to successfully migrate the campus off of Bb Learn and onto Canvas. The strategy should include the following deliverables:
-Project Plan
-Resources required
-Roles outlined
-Timeline
-Communication Plan
-Change Management Plan
-Dependencies identified and documented
-Risks identified and documented

Systems Affected

  1. Bb Learn

  2. Dell Boomi

  3. iClicker

  4. PeopleSoft CS

  5. PeopleSoft HR

  6. TurnitIn

Manager

KF
Kathy Fernandes

Alternate Manager(s)

Alisha Johns
Alisha Johns
ML
Miroslav Lulic
WB
Wendy Bentley

Sponsor

DG
Daniel Grassian

Stakeholders (7)

CF
Chiara Ferrari
Informed
Informed
Thu 1/27/22 10:33 AM
Francie Divine
Francie Divine
Informed
Informed
Thu 1/27/22 10:29 AM
G. Scott Cory
G. Scott Cory
Information Technology Consultant
Consulted, Informed
Informed/Consulted
Thu 1/27/22 10:29 AM
JA
Jennifer Aceves
Informed
Informed
Thu 1/27/22 10:30 AM
JO
Jeremy Olguin
Informed
Informed
Thu 1/27/22 10:28 AM
Mike Magrey
Mike Magrey
Director
Informed
Informed
Thu 1/27/22 10:33 AM
Scott Kodai
Scott Kodai
Director, IT Support Services
Consulted, Informed
Informed/Consulted
Thu 1/27/22 10:34 AM