Canvas Phase 0: - Planning, Sys Config, & Support Staff Training

100%

Status

Completed [Completed]

100% complete, updated on Wed 10/5/22 5:26 PM by Wendy Bentley

Changed Status from In Process to Completed.
This phase is complete with the onboarding of the Canvas Crew and the students taking courses in Canvas.

Details

Dates
Wed 12/22/21 - Wed 10/5/22
Acct/Dept
Academic Programs
Service
Project and Change Management Office / Information Technology Project Request
Type
IT Projects / DoIT Project
Health
Green - On track
Portfolio(s)
Created
Thu 1/27/22 10:14 AM
Modified
Wed 9/4/24 10:27 AM
Closed
Wed 10/5/22 5:26 PM

Change Impact

How will you measure the impact of this project?
What are some metrics or KPIs that will be used to measure success? Think about the five metrics to measure: quality, quantity, timeliness, cost, and customer satisfaction.
Showing a net increase in usage by faculty and students (i.e. increased logins by both faculty and students). Net reduction in tickets and support issues.
What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
Loss of 2 million in ongoing funding per year.
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
Most/all
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
Most/all

Project Costs

Funding Status
Funding is necessary and has been approved

Project Details

Project Champion
Person who voluntarily takes special interest in the adoption, implementation, and success of the project. They will help enforce the project solution with internal resources and promote it across campus.
Divisional VP Support
Does your divisional VP support this request?
Yes
What would a successful solution look like?
What outcome will you have at the conclusion of this project? If this proposal is one of a multi-phase project, please explain your plans, goals, and timelines for subsequent phases.
Development of a multi-phase project plan, Canvas System Config, SSO, and data integration with the SIS system.
Executive Sponsor Division
The executive sponsor's campus division. Campuswide is used for projects that have multiple executive sponsors or are initiated by cabinet.
Academic Affairs
If this request is mandated, please provide details about what's driving the mandate.
If you selected Chancellor's Office, legal or collective bargaining requirement, please provide details about the policy, law or executive memorandum that’s driving the mandate.
State legislature has set aside ongoing funding for the transition to Canvas.
Is there a mandated or requirement driving this request?
Please indicate whether or not this request is mandated or required. If it’s mandated or required, you will be asked to attach supporting documentation.
Mandated by the CSU CO via Executive Order or similar
Deadline Reason
Describe the business requirement or reason for the project deadline.
To capitalize on funding made available by the state legislature.

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the estimated number of hours required for each individual.
TLP
ITSS
ISEC
Learning Technologies
PeopleSoft
CPM
DoIT Departments Involved
Any Division of IT departments that will be involved in this project.
EAPP (Enterprise Applications)
ISEC (Information Security)
Complexity of Implementation
What is the complexity of the project?
High (significant/complex interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Complete new system or complete replacement of existing system

Description

Develop a strategy to successfully migrate the campus off of Bb Learn and onto Canvas. The strategy should include the following deliverables:
-Project Plan
-Resources required
-Roles outlined
-Timeline
-Communication Plan
-Change Management Plan
-Dependencies identified and documented
-Risks identified and documented

Systems Affected

  1. Bb Learn

  2. Dell Boomi

  3. iClicker

  4. PeopleSoft CS

  5. PeopleSoft HR

  6. TurnitIn

Manager

KF
Kathy Fernandes

Alternate Manager(s)

Alisha Johns
Alisha Johns
ML
Miroslav Lulic
WB
Wendy Bentley

Sponsor

DG
Daniel Grassian

Stakeholders (7)

CF
Chiara Ferrari
Informed
Informed
Thu 1/27/22 10:33 AM
Francie Divine
Francie Divine
Informed
Informed
Thu 1/27/22 10:29 AM
G. Scott Cory
G. Scott Cory
Information Technology Consultant
Consulted, Informed
Informed/Consulted
Thu 1/27/22 10:29 AM
JA
Jennifer Aceves
Informed
Informed
Thu 1/27/22 10:30 AM
JO
Jeremy Olguin
Informed
Informed
Thu 1/27/22 10:28 AM
Mike Magrey
Mike Magrey
Director
Informed
Informed
Thu 1/27/22 10:33 AM
Scott Kodai
Scott Kodai
Senior Director, Enterprise Applications
Consulted, Informed
Informed/Consulted
Thu 1/27/22 10:34 AM