Legacy Parent Portal Decommission

0%

Status

On Hold [On Hold]

0% complete, updated on Fri 12/15/23 12:20 PM by Wendy Bentley

Changed Status from New to On Hold.
Changed Health from Yellow - At risk with corrective actions to On Hold.
Changed On Hold Until from Nothing to Tue 1/9/24.
Will review and determine next steps when project comes off hold on Jan 9th.

Details

Dates
Wed 3/1/23 - Wed 5/31/23
Acct/Dept
Office of the Registrar
Service
PeopleSoft / PeopleSoft project
Type
Operational / Maintenance Projects / Division of IT Maintenance Operations Projects
Health
On Hold
On Hold Until
Tue 1/9/24
Portfolio(s)
Classification
Project (20-230 Hours Effort)
Requirements
Decommission of the Legacy Parent Portal would include:
-Review of access
-Removing any scheduled jobs (ex. Parental Portal Security Purge, Parent Portal Duplicates, Parental Portal Duplicates)
-Remove structure and content related to legacy portal
-Review and update website and kb articles
Created
Mon 6/20/22 8:51 AM
Modified
Wed 2/7/24 4:14 PM

Change Impact

How will you measure the impact of this project?
What are some metrics or KPIs that will be used to measure success? Think about the five metrics to measure: quality, quantity, timeliness, cost, and customer satisfaction.
Ability to further troubleshoot the duplicates that are currently being generated; see if there is a reduction in the number of duplicate guest user IDs and oper IDs that are generated.
What are the consequences of not doing this project?
For example: direct significant negative consequences to the University, unable to conduct basic services; failure to resolve customer complaints or requests; loss of opportunity for improved service delivery or efficiency. Please explain.
Loss of opportunity for improved services regarding the process students complete to create guest user accounts for their parents.
How many employees will be impacted by this change?
Select the size of the employee population that will be impacted by this request.
A few
How many students will be impacted by this change?
Select the size of the student population that will be impacted by this request.
None

Project Costs

Funding Status
Funding is not necessary

Project Details

Divisional VP Support
Does your divisional VP support this request?
No
What would a successful solution look like?
What outcome will you have at the conclusion of this project? If this proposal is one of a multi-phase project, please explain your plans, goals, and timelines for subsequent phases.
Legacy portal removed and any reference materials removed or updated.
Executive Sponsor Division
The executive sponsor's campus division.
Student Affairs
Project Urgency
Indicate if there is a mandate or requirement driving this request.
Not mandated or required
Campus Enduring Commitments & Strategic Goals
For more information about the Campus Enduring Commitments and Strategic Priorities, please go to https://www.csuchico.edu/strategicplan/enduring... and https://www.csuchico.edu/strategicplan/.
Strategic Priority: Resilient and Sustainable Systems

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the estimated number of hours required for each individual.
PeopleSoft team and REGS.
DoIT Departments Involved
Any Division of IT departments that will be involved in this project.
EAPP (Enterprise Applications)
Complexity of Implementation
What is the complexity of the project?
Minimal (minimal system interfaces/impacts/dependencies)
What is the solution type?
The solution type translates to the level of impact on IT staffing and technology maintenance. Based on consultation with your IT representative, pick the best fit for your proposed solution.
Decommission of an existing system

Description

The parent portal was originally created and utilized for students to enter their parents' information and authorize access. Now that HighPoint is being utilized for this purpose, the legacy parent portal is no longer needed. The legacy parent portal may also be causing duplicate guest user IDs and duplicate oper IDs to be created as well. By completing this project, REGS will be able to determine what is causing the duplicate IDs, which will improve the student experience with this process.

Systems Affected

  1. PeopleSoft CS

Manager

TF
Tony Fierro

Alternate Manager(s)

Alisha Johns
Alisha Johns
WB
Wendy Bentley

Sponsor

LN
Linda Nelson