Microsoft Teams: Meet for Windows Users

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Banner featuring the new Microsoft Teams logo with the letter T and two person silhouettes in purple, alongside a 'NEW' label in teal, against a background of interconnected network nodes in grey.

Meet

Schedule Meetings
Join Meetings
Meeting Details
Invite Participants
Instant Meetings

Additional Links

Quick Links

Meet

Meet: The Meet section in Microsoft Teams allows you to schedule, join, and manage meetings. You can schedule a new meeting, view upcoming meetings, and join a meeting directly from the Meet section. You can also view the details of a meeting, invite participants, and start an instant meeting.
Up Next: Displays the next scheduled meeting on your calendar.
Recent: Allows you to search recent meetings with the ability to use filters for all content and recorded meetings.
Join Meeting Options: Options to Join a meeting with an ID, Meet now, and create a New meeting.
Open my Calendar: Navigates you to view your full calendar schedule.
Filter: Filter by keyword search box to quickly find meetings.

Schedule Meetings

Navigate to the Meet Tab: On the left-hand side of the Teams interface, click on the "Meet" tab.
Schedule a New Meeting: At the top right corner of the meet view, you'll find a button to create a new meeting. Click on "New meeting".
Fill in the Meeting Details:
- Title: Give your meeting a descriptive name.
- Attendees: Type the names or email addresses of the people you want to invite. Teams will suggest contacts as you type.
- Date and Time: Select the start and end times for your meeting. You can also make it a recurring event by choosing the recurrence option.
- Location: If it’s an in-person meeting or you're using a specific room, specify it here. For online meetings, Teams automatically creates a meeting link.
- Details: Use the text box to add any agenda, instructions, or information attendees need to know.
Add Channels (Optional): If you’re scheduling the meeting within a specific team or channel, you can add that under the option to “Add channel” so all members can see and join the meeting.
Check Scheduling Assistant: To avoid conflicts, use the "Scheduling Assistant" feature to see when your attendees are available. This tool helps you find a time that works for everyone.
Set Meeting Options: Before sending out your invitation, you might want to configure settings like who can bypass the lobby or who has presenter rights. Look for a link or button labeled "Meeting options" to adjust these settings.
Send the Invitation: After filling out all details and adjusting settings, click the “Send” button to invite the attendees. The meeting will then appear in your calendar and the calendars of those invited.
Edit or Cancel the Meeting: If you need to make changes or cancel the meeting after creating it, you can find it in your calendar, click on it, and choose the appropriate option to edit or cancel.

Join Meetings

To join a meeting, click on the meeting in the Meet window and select Join. A new screen will show up, where you can choose how you want to appear in the meeting, and your audio preferences. Then select Join now.

Meeting Details

To view the details of a meeting, click on the meeting in the Meet window and select View details. You can see the meeting title, location, time, notes, and attendees. You can also edit or cancel the meeting, or chat with the attendees.

Invite Participants

To invite participants to a meeting, click on the meeting in the Meet window and select Invite participants. You can type the names or email addresses of the people you want to invite in the "Invite someone" box. You can also use the Suggested contacts tab to access your frequently invited contacts.

Instant Meetings

To start an instant meeting, click on the "Meet now" button at the top of the Meet window. You can add a title and choose how you want to appear in the meeting, and your audio preferences. Then select Join now. You can then invite participants by clicking on the Show participants button and selecting Invite someone.