Professional & Continuing Ed Quick Admit - Enroll Automation

30%

Status

In Process [In Process]

30% complete, updated on Mon 6/22/26 4:03 PM by Gloria Walden Johnson

Changed Percent Complete from 29% to 30%.

Details

Dates
Fri 8/1/25 - Fri 10/30/26
Acct/Dept
Professional & Continuing Education
Type
Strategic Projects / Division of IT Project
Health
Green - On track
Portfolio(s)
Classification
Large Project (>230 Hours)
Created
Mon 7/28/25 10:26 AM
Modified
Mon 6/22/26 4:03 PM

Project Costs

Funding Status
Funding is necessary and has been approved

Project Details

Department Head Support
Did you discuss this request with your department head and receive approval for submission?
Yes
Department Head Name
Select the staff member that approved this project request.
Executive Sponsor Support
Do you have the support of your Executive sponsor who will be funding the project?
Yes
Executive Sponsor Division
The executive sponsor's campus division. Campuswide is used for projects that have multiple executive sponsors or are initiated by cabinet.
Academic Affairs
Success Criteria/Requirements
What constitutes project success (e.g. requirements, key goals, features, functions, capabilities, etc.)?
Reduce processing time to identify and create new students by 75%.
Reduce the time required to enroll CTA students by 50% quickly
Reduce the time required to process transcript requests for CTA students
Project Urgency
Indicate if there is a mandate or requirement driving this request.
Not mandated or required

Project Resources & Effort

What resources will this project require?
Identify the department and/or individuals that might need to work on this project and the estimated number of hours required for each individual.
ERP team - Satya Paruchuri, Tony Fierro
CRM Team - Todd McGregor, Donovan St. Clair
Int Team - Jim Nelson
PCMO - Wendy Bentley
ISEC - Security guidance resource TBD
DoIT Departments Involved
Any Division of IT departments that will be involved in this project.
EAPP (Enterprise Applications)
ISEC (Information Security)
PCMO (Project and Change Management Office)

Description

Automation of the Quick Admit and Quick Enroll processes, will greatly increase PCE's ability to expand the successful California Teachers Association program and similar services to other business partners without having to expand PCE's workforce. This project will include the configuration of web services to push registration data from Education Cloud to PeopleSoft to automate the quick admit and enroll processes.

As these programs continue to expand, the volume is also having downstream resource impacts on the Registrar's Office and Student Financial Services. This project will also target reducing duplicate contact creation, and alleviate a lot of the transcript requests that the Registrar processes manually for CTA participants.

Manager

Gloria Walden Johnson
Gloria Walden Johnson

Alternate Manager(s)

WB
Wendy Bentley

Sponsor

CV
Clare Van Ness

Stakeholders (9)

CN
Charlene Neal
Assistant Registrar
Consulted, Informed
Registrar
Sun 9/7/25 8:40 PM
CV
Clare Van Ness
Accountable, Consulted, Informed
Professional & Continuing Education Dean
Wed 9/3/25 5:33 PM
GO
Gina O'Neal
Staff
Consulted, Informed
Director of Student Financial Services
Sun 9/7/25 8:44 PM
JR
Janelle Roll
Responsible, Consulted, Informed
Registration Manager
Mon 11/24/25 5:32 PM
LN
Linda Nelson
Admin Analyst/Specialist
Consulted, Informed
Registrar's Office
Sun 9/7/25 8:43 PM
MH
Michelle Holmes
Consulted, Informed
Assistant Registrar
Sun 9/7/25 8:42 PM
RC
Rich Carrillo
Consulted, Informed
Assistant Registrar
Sun 9/7/25 8:42 PM
Scott Kodai
Scott Kodai
Senior Director, Enterprise Applications
Accountable, Consulted, Informed
Enterprise Applications Senior Director
Wed 9/3/25 5:34 PM
SR
Shannon Roskosky
Consulted, Informed
PCMO Director
Wed 9/3/25 5:34 PM