Moving Files Out of Google Drive

This article will show you how to move documents, videos, and images from Google Drive to OneDrive, as well as Google Drive to Box.

Quick Links: | Data Limits | Google Drive to OneDrive | Google Drive to Box |

What are my data limits?

All Chico State Google Workspace users have their storage quota set to 20 GB/person. Because of this, you may want to store data in another file storage service, such as OneDrive (1TB storage) or Box. 

You can do this by using Google Takeout, which will move all files in the account, or you can move certain files to either Box (Staff/Faculty only) or OneDrive. If you want to move all files, you can find instructions for Google Takeout here: https://support.csuchico.edu/TDClient/1984/Portal/KB/ArticleDet?ID=113306

We suggest first removing files that you will no longer need. Removing these files will help to free up space in your Google Account.

Note: The following screenshots are from an Apple/Mac computer, however, the process should be identical for Windows/PC devices.

How to see how much data you have

To see how much data you have in Google, navigate to drive.google.com and sign in with your Chico State account ([username]@mail.csuchico.edu).

Once signed in, you should see an option on the left side-bar that says "Storage" 

This will show the total amount of data in your account. For a breakdown of where the data is stored, click on "Storage" and it will show you a more specific breakdown.

Moving Google Drive to Microsoft OneDrive 

Before you begin, make sure that you install both the Google Drive Desktop App and the Microsoft OneDrive Desktop App. Here are the installation links: 

Google Drive: https://www.google.com/drive/download/
OneDrive: https://www.microsoft.com/en-us/microsoft-365/onedrive/download

Note: If you are working on a campus-managed device, you can install these from Software Center (PC) or Self-Service (Mac). Follow these instructions: https://support.csuchico.edu/TDClient/1984/Portal/KB/ArticleDet?ID=11735

1. Once you have installed both applications, make sure you have signed into both with your Chico State account.
2. Open your windows side-by-side, then locate files in Google Drive that you would like to move. Select all items (you can Shift + Click to select multiple) in Google Drive. Once selected, simply drag and drop the files into OneDrive. You can also select your files, then right-click and click "copy"; after copying from Google Drive, right-click and click "paste" into OneDrive.
3. After copying the file(s) to OneDrive, you will need to delete them from Google Drive in order to free up the space.
   • Make sure to verify that all data was copied over and your files load properly before deleting the Google Drive version! This will protect you against any potential data loss. 

It may take time for the files to move, depending on their size and the number of files being moved. 

Moving Google Drive to Box (Faculty/Staff only) 

Before you begin, make sure that you install both the Google Drive Desktop App and the Box Desktop App. Here are the installation links: 

Google Drive: https://www.google.com/drive/download/
Box: https://www.box.com/resources/downloads

Note: If you are working on a campus-managed device, you can install these from Software Center (PC) or Self-Service (Mac). Follow these instructions: https://support.csuchico.edu/TDClient/1984/Portal/KB/ArticleDet?ID=11735

1. Once you have installed both applications, make sure you have signed into both with your Chico State account. Please remember, your campus Google account will be signed into with [username]@mail.csuchico.edu, even though that is not your campus email address. Your Box account will be [username]@csuchico.edu.
2. Open your windows side-by-side, then locate files in Google Drive that you would like to move. Select all items (you can Shift + Click to select multiple) in Google Drive. Once selected, simply drag and drop the files into Box. You can also select your files, then right-click and click "copy"; after copying from Google Drive, right-click and click "paste" into Box.
3. After copying the file(s) to Box, you will need to delete them from Google Drive in order to free up the space.
   • Make sure to verify that all data was copied over and your files load properly before deleting the Google Drive version! This will protect you against any potential data loss. 

It may take time for the files to move, depending on their size and the number of files being moved. 

 Still need help? Contact Academic Technologies at googlesupport@csuchico.edu for further assistance.
  
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