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Quick Links: | Access & Sharing | User Privacy & Data | Functionality & Features |
This article provides an overview of the current settings configured in the Chico State ChatGPT Edu workspace. These settings help maintain a secure, compliant, and collaborative environment for all users.
If you have questions, concerns, feature requests, or need support, please submit a ChatGPT Edu Support / Feedback ticket.
Access & Sharing
Sharing Settings
Controls how users can share content within and outside the workspace.
- Default Chico State Setting: Workspace Members Only
- Only Chico State users can view shared links.
- Helps protect internal data from being accessed externally.
- Prevents accidental sharing of sensitive or private information.
- Alternative settings:
- No One: Disables all sharing entirely.
GPT Customization & Sharing
Controls how GPTs created by users in the workspace can be shared.
- Default Chico State Setting: Workspace Members Only
- Limits access to users within the Chico State environment.
- Helps ensure that internal tools remain private and secure.
- Alternative settings:
- Invite Only: Share with specific Chico State users (e.g., a project team).
- Anyone at Chico State with the Link: GPT is accessible by anyone with the direct link.
- Chico State (Discoverable): GPT is searchable in the “Explore GPTs” section.
GPT Actions & Domain Permissions
Manages whether GPTs can access external APIs or domains.
- Default Chico State Setting: External access is not allowed
- Prevents GPTs from interacting with unknown or untrusted domains.
- Reduces security risks associated with API exposure.
- Alternative settings:
- Submit a support ticket to request access to a specific domain.
User Privacy & Data
Memory Settings
Allows ChatGPT to remember details across conversations for personalization.
- Default Chico State Setting: Memory is user-controlled
- Users can enable or disable memory at any time.
- Supports more personalized and context-aware conversations.
- All memory can be reviewed and deleted by the user.
OpenAI provides a ChatGPT Memory FAQ page with more information and details on managing memory.
Retention Policy
Controls how long chat history is stored.
- Default Chico State Setting: Infinite retention
- Chat history is never automatically deleted.
- Users are responsible for managing and deleting their own conversations if desired.
Functionality & Features
ChatGPT Canvas Settings
Controls execution of programming code inside the ChatGPT interface. OpenAI provides information about using the canvas feature.
- Default Chico State Setting: Code Execution is Enabled
- Users can write and execute Python and other languages.
- Useful for scripting, data analysis, and automation tasks.
- Network Access for Code: Disabled
- Prevents code from accessing external sites or services.
- Helps minimize security threats.
Web Search Settings
Controls whether ChatGPT can access the Internet for real-time information.
- Default Chico State Setting: Web Search is Enabled
- Allows users to retrieve up-to-date, external data during conversations.
- Deep Research: Enabled
- Supports more complex, multistep queries that require reasoning and external information.
Voice Settings
Enables audio input and screen/video sharing for collaborative sessions.
- Default Chico State Setting: Screen/Video Sharing is Enabled
- Allows users to share their screen or video during voice interactions.
- Supports visual collaboration, teaching, or demonstrations.
Still need help? Contact IT Support Services for further assistance.
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