How do I book and manage appointments with my instructor using Zoom in Canvas as a student?

Learn how to book, view, and cancel appointments with your instructor using the Zoom integration within Canvas. Appointments will not appear on the Canvas calendar but can be managed through the Zoom integration’s Upcoming Meetings tab.

Quick Links: | Prerequisites | Instructions | Troubleshooting |

As a student, you can book appointments with your instructor using the Zoom integration within Canvas. These appointments allow you to schedule meetings for office hours, one-on-one discussions, or other sessions your instructor has made available. Unlike Canvas appointments, Zoom appointments do not appear on the Canvas calendar, but they will show up under the Upcoming Meetings tab in the Zoom integration. You will also receive an email confirmation once your booking is confirmed.

This guide will show you how to book, view, and cancel your appointments through the Zoom integration in Canvas.

Prerequisites

• You must be enrolled in a Canvas course that uses the Zoom integration.
• Your instructor must have set up appointment slots through Zoom in the Canvas course.

Step-by-Step Instructions

Book an Appointment in Zoom

To book an available appointment with your instructor, do the following:

1. Log into Canvas and navigate to the course where you need to book an appointment.
2. From the course menu, select Zoom.
3. Click the Appointments tab.
4. Review the available time slots listed under your instructor’s schedule.
5. Select a time slot that works for you and click Book.

Once the appointment is booked, you will receive an email confirmation, and the appointment will appear under the Upcoming Meetings tab in the Zoom integration.

View or Cancel an Appointment

If you need to view or cancel your appointment, follow these steps:

1. Log into Canvas and go to the course where you booked the appointment.
2. Select Zoom from the course menu.
3. Navigate to the Appointments tab.
4. Under the Upcoming Meetings section, find the appointment you want to manage.
5. To cancel the appointment, select Cancel next to the booking.

Canceling an appointment will send a cancellation notification to both you and your instructor via email.

Troubleshooting

• Appointments not showing on Canvas Calendar: Zoom appointments do not appear on the Canvas calendar. Always check the Upcoming Meetings tab in the Zoom integration for your scheduled appointments.
• Can't find available time slots: If no time slots are available, your instructor may not have set up appointments yet, or they may have already been booked by other students. Contact your instructor for more information.

Still need help? If you run into problems or still need help, reach out to the Center for Technology Equity.