Microsoft Teams: Meet for Windows Users

Summary

This is a training guide that covers the Meet section in Teams. It allows you to schedule, join, and manage meetings. You can schedule a new meeting, view upcoming meetings, and join a meeting directly from the Meet section. You can also view the details of a meeting, invite participants, and start an instant meeting.

Body

Banner featuring the new Microsoft Teams logo with the letter T and two person silhouettes in purple, alongside a 'NEW' label in teal, against a background of interconnected network nodes in grey.

 

Meet

  1. Schedule Meetings

  2. Join Meetings

  3. Meeting Details

  4. Invite Participants

  5. Instant Meetings

Additional Links

Quick Links

 

Meet

  1. Meet: The Meet section in Microsoft Teams allows you to schedule, join, and manage meetings. You can schedule a new meeting, view upcoming meetings, and join a meeting directly from the Meet section. You can also view the details of a meeting, invite participants, and start an instant meeting.
  2. Up Next: Displays the next scheduled meeting on your calendar.
  3. Recent: Allows you to search recent meetings with the ability to use filters for all content and recorded meetings.
  4. Join Meeting Options: Options to Join a meeting with an ID, Meet now, and create a New meeting.
  5. Open my Calendar: Navigates you to view your full calendar schedule.
  6. Filter: Filter by keyword search box to quickly find meetings.

Teams Meet interface with numbered highlights: (1) Meet tab selected in the left-hand side menu, (2) 'Up next' section showing the next scheduled meeting, (3) 'Recent' tab selected with filters for all content and recorded meetings, (4) 'Join with an ID' button at the top for entering a meeting ID, (5) 'Open my calendar' button to view the full meeting schedule, and (6) 'Filter by keyword' search box to quickly find meetings.

Schedule Meetings

  1. Navigate to the Meet Tab: On the left-hand side of the Teams interface, click on the "Meet" tab. 
  2. Schedule a New Meeting: At the top right corner of the meet view, you'll find a button to create a new meeting. Click on "New meeting".
  3. Fill in the Meeting Details:
    • Title: Give your meeting a descriptive name.
    • Attendees: Type the names or email addresses of the people you want to invite. Teams will suggest contacts as you type.
    • Date and Time: Select the start and end times for your meeting. You can also make it a recurring event by choosing the recurrence option.
    • Location: If it’s an in-person meeting or you're using a specific room, specify it here. For online meetings, Teams automatically creates a meeting link.
    • Details: Use the text box to add any agenda, instructions, or information attendees need to know.
  4. Add Channels (Optional): If you’re scheduling the meeting within a specific team or channel, you can add that under the option to “Add channel” so all members can see and join the meeting.
  5. Check Scheduling Assistant: To avoid conflicts, use the "Scheduling Assistant" feature to see when your attendees are available. This tool helps you find a time that works for everyone.
  6. Set Meeting Options: Before sending out your invitation, you might want to configure settings like who can bypass the lobby or who has presenter rights. Look for a link or button labeled "Meeting options" to adjust these settings.
  7. Send the Invitation: After filling out all details and adjusting settings, click the “Send” button to invite the attendees. The meeting will then appear in your calendar and the calendars of those invited.
  8. Edit or Cancel the Meeting: If you need to make changes or cancel the meeting after creating it, you can find it in your calendar, click on it, and choose the appropriate option to edit or cancel.

 

Join Meetings

To join a meeting, click on the meeting in the Meet window and select Join. A new screen will show up, where you can choose how you want to appear in the meeting, and your audio preferences. Then select Join now.

 

Meeting Details

To view the details of a meeting, click on the meeting in the Meet window and select View details. You can see the meeting title, location, time, notes, and attendees. You can also edit or cancel the meeting, or chat with the attendees.

 

Invite Participants

To invite participants to a meeting, click on the meeting in the Meet window and select Invite participants. You can type the names or email addresses of the people you want to invite in the "Invite someone" box. You can also use the Suggested contacts tab to access your frequently invited contacts.

 

Instant Meetings

To start an instant meeting, click on the "Meet now" button at the top of the Meet window. You can add a title and choose how you want to appear in the meeting, and your audio preferences. Then select Join now. You can then invite participants by clicking on the Show participants button and selecting Invite someone.

 

 

Additional Links

What's new in the new Teams app

                  What has changed throughout each version update

Switch to the new Microsoft Teams

                  High level step by step for chat, teams, etc

Live and on demand user training

                  More in depth training videos hosted by Microsoft Employees

Get started with Microsoft Teams

                  Get started micro videos for chat, teams, etc

 

Quick Links: | Quick Start Guide | Activity | Chat | Teams and Channels | Calendar | Calls | OneDrive | Settings | Profile | Help | Top |

Details

Details

Article ID: 113752
Created
Tue 3/5/24 4:52 PM
Modified
Mon 11/18/24 5:56 PM

Related Articles

Related Articles (11)

Microsoft Teams: Activity
This is a training guide that covers the Activity section in Teams. The Activity section is a feed that shows you a summary of everything that has happened in the channels you follow, including new messages, replies, and reactions. You can filter your activity feed to show specific types of notifications and even set your status to "Do not disturb" to temporarily pause notifications. To access the Activity section, click on the Activity icon in the left-hand navigation menu.
Microsoft Teams: Calendar
This is a training guide that covers the Calendar section in Microsoft Teams. The Calendar section allows you to view and manage your schedule, schedule and join meetings directly within the Teams interface. You can view your calendar by day, work week, or week, see all your scheduled events and meetings, create new events and meetings, invite attendees, and set reminders. To access the Calendar section, click on the Calendar icon in the left-hand navigation menu.
Microsoft Teams: Calls for Windows Users
This is a training guide that covers the Calls section in Microsoft Teams. The Calls section allows you to make and receive audio and video calls directly within the Teams interface. You can view your call history, manage your voicemail, and access your contacts and speed dial. You can also make calls to other Teams users, as well as to external phone numbers if your organization has enabled this feature. To access the Calls section, click on the Calls icon in the left-hand navigation menu.
Microsoft Teams: Chat for Window Users
This is a training guide that covers the Chat section in Teams. The Chat section allows you to send and receive instant messages with other members of your organization. You can view your recent conversations, start new chats, search for specific messages, send messages to individuals or groups, and share files. To access the Chat section, click on the Chat icon in the left-hand navigation menu.
Microsoft Teams: Help for Windows Users
This is a training guide that explores the Help section in Teams. It teaches you how to access support, find answers, and utilize troubleshooting tools. You'll learn to use the search feature to find help articles, contact support for personalized assistance, and navigate through various resources for self-help. The course also highlights how to provide feedback on Teams features and participate in user communities to share insights and learn from others.
Microsoft Teams: OneDrive for Windows Users
This is a training guide that covers OneDrive in Microsoft Teams. It allows you to access and manage your OneDrive files within Teams. You can view, upload, share, and collaborate on files with colleagues in real-time. You can organize files into folders, search for files, manage file versions, and sync files to your local device for offline access.
Microsoft Teams: Profile for Windows Users
is a training guide focusing on the Profile section in Teams. It shows you how to customize your profile, manage your status, and adjust settings. This article also covers how to access and personalize notifications and language settings, ensuring your Teams experience is tailored to your preferences.
Microsoft Teams: Quick Start User Guide
This is a quick start guide to help Windows and Mac users get started with the new and improved Teams app. The guide provides an introduction to the new Microsoft Teams app, which is faster, simpler, and more adaptable than ever, allowing users to communicate and collaborate with their colleagues with ease. The guide covers the general features of the new Teams app, such as the Activity, Chat, Teams, Calendar, Calls, OneDrive, Meet, Settings, Profile, and Help sections.
Microsoft Teams: Scheduling Messages
This article will cover scheduling messages in Microsoft Teams.
Microsoft Teams: Settings for Windows Users
This is a training guide that covers the Settings section in Teams that guides Windows users through customizing their Teams experience. It covers notification management, privacy settings, account personalization, and Office integration. This article aims to enhance productivity and collaboration by teaching users to tailor Teams settings to their needs.
Microsoft Teams: Teams and Channels for Windows Users
This is a training guide that covers the Teams section in Microsoft Teams. The Teams section allows you to access and manage your teams and channels. You can view and join teams, create new teams, and manage team settings. Within each team, you can access and organize channels, which are dedicated spaces for conversations, files, and apps related to specific topics or projects. To access the Teams section, click on the Teams icon in the left-hand navigation menu.