Set Up Microsoft OneDrive on a PC or Mac

This article will explain how to set up Microsoft OneDrive on a Windows PC or macOS device and ensure your files are synced and backed up to the cloud.

Quick Links: | PC Instructions | Mac Instructions | Frequently Asked Questions |

Overview of Microsoft OneDrive

Microsoft OneDrive is a cloud storage service that allows you to store, protect, and access your files from any device. When you sign in using your Chico State account, your files are securely synced to the cloud, making it easier to work across multiple devices and recover files if your computer is lost or replaced.

When used with a Chico State account, OneDrive may be referred to as OneDrive for work or school. You may also see older references to OneDrive for Business, which refers to the same service.

Set Up OneDrive on a Windows PC

1. Locate the OneDrive cloud icon in the system tray near the bottom-right corner of your screen. If you do not see it, click the ^ icon to view hidden icons.
2. Select Sign in and enter your Chico State email address. Approve the Duo prompt if requested.
3. When prompted to back up folders, toggle on the folders you want to sync and click Start backup.
4. After setup is complete, your OneDrive folder will appear in File Explorer. Files saved there will automatically sync to the cloud.
   
    

Set Up OneDrive on a Mac

Note: On campus-managed Macs, if OneDrive is not already installed, open Self Service and install Microsoft OneDrive.

1. Launch OneDrive from Launchpad or Apps, or search for it using Spotlight.
2. When prompted, sign in with your Chico State email address and password, then approve the Duo authentication request.
3. Review and confirm the location of your OneDrive folder when prompted.
   
    
4. To enable Finder integration or back up additional folders, follow Microsoft’s instructions:
   • Enable Finder integration
   • Back up folders with OneDrive

Frequently Asked Questions

How can I tell if a folder is backed up on a Windows PC?

You may see multiple folders (such as Documents) listed in File Explorer. These typically point to the same location.

To verify a folder is synced to OneDrive:

1. Right-click the folder in File Explorer.
2. Select Properties.
3. Check the folder path. If it includes \OneDrive, the folder is backed up.

How do I back up folders not selected during setup?

Folders such as Downloads or Videos are not backed up by default.

1. Press Windows Key + R to open the Run box.
2. Enter %userprofile% and press Enter.
3. Drag the desired folder into your Chico State OneDrive folder.

Note: Custom folder selections may not sync consistently across multiple computers unless configured the same way on each device.

 Still need help? Contact IT Support Services for further assistance.
  
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