Handling Results - PII Data Of Other People

Shred

When a location has sensitive identity match information in it and you wish to remove it from your computer, you should utilize the Shred feature. Shred is great when you no longer need the personal information or any other data in the item.

NOTE:  It is not possible to "undo" a Shred.  Shredded results cannot be recovered.  Once you shred something, it is gone.

Shred

Scrub

When a location has sensitive identity match information in it and you wish to keep the item but remove the personal information only, you should utilize the Scrub feature. Scrub is great when you no longer need the personal information but want to keep the original item.  This feature is also known as Redact.

NOTE: Scrub is only available for specific file types searched via the Files search [helpdev:Office 2007 and higher files (e.g., docx, xlsx, pptx) and text files (i.e., *.txt, *.log, *.ini)] and is not available for E-Mail or other Search Locations.

Scrub

Quarantine

When a file has sensitive identity match information in it and you wish to securely move the file to another location, you should utilize the Quarantine feature.  Quarantine will move your file and then shred the original so that it cannot be recovered by anyone who gains access to your computer.  It is important that you quarantine files to a location that is highly secure, such as a Bay user folder, an encrypted drive or a storage device to which unauthorized individuals do not have access.

NOTE: It is highly recommended that any PII data that must be kept is moved to a Bay Department folder.

Quarantine

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Details

Article ID: 11730
Created
Tue 3/15/16 12:21 PM
Modified
Wed 7/1/20 9:39 AM