Using Zoom with Blackboard Learn (Faculty)

Quick Links: | Default Settings | Zoom Integration | Scheduling Meetings | Setting Office Hours | Providing Meeting ID and Passcode | Starting Meeting from Blackboard | Recording your Meeting | Spotlight Video | Using the Chat | Screen Sharing | Moving the Taskbar | Annotating | Managing Breakout Rooms | Uploading Recordings

Change Zoom default settings on the Zoom portal

There are some default settings that apply to all Zoom meetings that you cannot change from within Blackboard Learn. 

  1. From your web browser, go to and “Sign In” to your Chico State Zoom account.

  2. From the left menu, choose Settings.

  3. Enable the following settings:

  • Polling

  • Annotation 

  • Breakout Rooms (ability to pre-assign students to breakout rooms) 

Refer to the Zoom Help Center’s Changing Your Meeting Settings for full information, or contact the Technology and Learning Program for advice based on your specific needs. 

Access the Zoom Integration from your Blackboard Learn Course

By default, all courses created in Fall 2020 or later, have a Zoom folder. This folder contains important information about Zoom support, recordings, and privacy, as well as a link to the Zoom integration where you can schedule your course meeting and office hours. The Blackboard Learn Zoom integration makes it easy to add one or more Zoom meetings within your course. While some instructors prefer to add the Zoom link to their home page, using the integration is that it provides a consistent way for students to access Zoom across all their courses.  


  • Course copy will not work for Zoom meetings created using the integration. You must create a new Zoom meeting each semester. It just takes a minute. 

  1. From your Blackboard Learn course menu, select Zoom. 

  2. Select the Zoom Meetings link to open the integration.  

Zoom integration


To Schedule a Weekly Zoom Class Meeting 

  1. Select Schedule a New Meeting.
    screenshot of Zoom interface with arrow pointing to Schedule a New Meeting

  2. Enter a Topic. For example, BIOL 100 

  3. Select Recurring meeting.

  4. You will typically select Weekly and enter the days the meeting takes place.

  5. Scroll down and select your desired options.  

    • Passcode: Consider entering a numeric passcode to help mobile users. 

    • Waiting Room: Not recommended for most classes.

    • Require Authentication to Join is designed to help with meeting attendance reporting and breakout rooms. 

      1. However, it is currently of limited value because students can bypass the SSO screen by entering a non-Chico State email. 

      2. Help coach them by sharing the SSO Support article  

    • Enable Join Before Host only if you are ok with students going into the meeting before you start it. You may get email notifications if they do. You can turn off those notifications from your Zoom portal meeting settings. 

    • Use Personal Meeting ID (only if this is meeting is for office hours) 

    • Do NOT select Record the Meeting Automatically if you have Enable Join Before Host selected; it results in numerous, unwanted recordings. 

  1. Select Save to finish creating the meeting.

When students click on the meeting link from Blackboard Learn, the password is automatically appended to the meeting link. 

Determine how you want to set up your office hours

You can set up your office hours using the Zoom integration in Blackboard Learn. The advantage to doing this is that your office hours will display in the same area where your live class Zoom meeting displays. See the example below. However, please be aware that:

  • You must use your Zoom Personal Meeting Room for this to work.

  • You must schedule the meeting as a recurring meeting with No Fixed Time in order to see Personal Meeting ID as an option.  You must start the meeting for them to join. 

This guide assumes you are ok with the above setup. Alternatively, you can create a Zoom meeting on the Chico State Zoom outside of the integration, and display it as a web link elsewhere in the class. If you prefer this method, contact the Technology and Learning Program if you have any questions. 

To Schedule Office Hours Using your Personal Meeting Room 

  1. From your Blackboard Learn course menu, select Zoom

  2. Select the Zoom Virtual Classroom link to open the integration.  

Zoom integration located in the Zoom folder on Bb Learn

  1. Select Personal Meeting Room. 

  2. Select Schedule a New Meeting. 

  1. Enter a Topic. For example, Shepard’s Office Hours

  2. IMPORTANT:  Select Recurring meeting. From Recurrence, select No Fixed Time.  

  3. Enable Waiting Room if it is not already.

  4. IMPORTANT: Select Use Personal Meeting ID [your ID]

  5. Scroll down and select Save. 

Provide Zoom Meeting ID and Numeric Passcode for Students Using Mobile & Phone 

Now that you have created Zoom meetings for your class and office hours, we recommend you copy/paste the meeting ID(s), passcode, and phone number for students in case they do not have a strong Internet connection or need to use their mobile device. 

  1. From your course menu, select Zoom and then select the Zoom integration.
  2. Select the link to your meeting to open it.   

Screenshot of zoom meeting link with arrow pointing at zoom meeting link

  1. Select Copy the Invitation. 

screenshot of zoom meeting in zoom interface with arrow pointing at Copy the Invitation

  1. Scroll down and locate the numeric passcode. Note: it is important you provide the numeric passcode; not the alpha-numeric. 


  1. Write the meeting ID and numeric passcode down. 
  2. Paste the information on your Zoom link or as an item beneath your Zoom link as a convenience to students. 


Starting your Zoom Meeting from Blackboard Learn 

  1. Access your Bb Learn course and locate the folder containing your Zoom link.
  2. Select the Zoom link to bring up your Zoom meetings.
  3. Select Start next to the meeting for your course. 

Screenshot of Zoom meetings with arrow pointing to Start

  1. It will recognize you as the host of your meeting. 

  2. If prompted, select Join by Computer Audio. How to Share your Audio and Video.

Screenshot of Join audio by computer


Recording your meeting 

  1. From the Zoom taskbar, select Record.

  2. Select Record to the Cloud. 

Spotlight Video for recording

  • Spotlight video puts a user as the primary active speaker for all participants in the meeting and cloud recordings.  Note: this does not impact local recordings. 

  • To spotlight, you need at least 3 participants in the meeting with their video on; this can only be done by the host.

Video options where pin and spotlight video are highlighted

Note: Pin screen allows you to disable active speaker view and only view a specific speaker. Pinning another user's video will only affect your local view in the Zoom Room, not the view of other participants, and will not affect cloud recordings.

Using in Meeting Chat 

Zoom’s chat feature enables participants to chat with the host and each other.

  1. From the Zoom meeting controls, select Chat.

  2. Type a chat message and press Enter. 

As the host, you can enable certain chat features such as file upload and private chat, from the Chico State Zoom portal 

For more on using Chat, check out Zoom’s Chat support article

zoom meeting window with 1) Chat on the meeting taskbar2) chat window where you enter a message3) features controlled by host

Sharing your Screen

Depending on your course, you may be asked to share your screen during class.  

  1. Select  Share Screen on the Zoom taskbar. 

  1. Select the screen or application you want to share.

  2. Select  Share Screen. 

Note: you must select Share Computer sound on the lower-left portion of the window if you want participants to be able to hear sound on a video or other media.
See Zoom’s help article on Sharing your screen content or a second camera for tips. 

Share screen window within Zoom

Moving the Zoom Taskbar 

Once you are sharing your screen, your Zoom taskbar moves to the top of the screen. 

You can re-position the taskbar to the bottom of the screen by selecting the Dock to Bottom arrow as shown below. 

Zoom taskbar while screen sharing. Arrow is pointing to the move taskbar to bottom



Annotate your screen share

  • Mouse button to select objects
  • Select 
  • Text to create a text box
  • Draw button to draw lines
  • Stamp to add an arrow, heart, or other icons to the screenshare
  • Spotlight button to have spotlight following the mouse
  • Eraser button the clear previous mark-ups
  • Color button to change the color of your mark-ups
  • Undo and Redo button
  • Clear button to clear all mark-ups


Using and Managing Breakout Rooms 

Change Security Settings On the Fly 

During your Zoom meeting, you can change Participant security settings “on the fly” and enable or disable features for chat, screenshare, etc. In the most extreme case, you could Suspend Activity so that nobody could share their screen, display video, or speak.  

Zoom in meeting security settings

From your Zoom meeting, locate the Manage Participants button on the bottom taskbar and select More. This includes the ability to turn on/off Play sound when someone joins or leaves and more.

participant options

Uploading Zoom Recordings to Blackboard Learn via Kaltura

Zoom automatically transfers your recordings to your Kaltura My Media library.  This provides a longer-term storage solution for your recordings and also makes it easier to embed them within Blackboard Learn. 

Note: It may take double the length of your recording time to process the recording. 

  1. From Blackboard Learn, navigate to your course.

  2. Select the folder where you post your recordings. 

  3. Choose Build Content > Kaltura Media.

  4. Locate the recording you want to add and choose Select

  1. Enter a user-friendly title for the recording you want your students to see.

  1. Select Submit.  Note: the video may take a while to process in Kaltura. Check back in 10 minutes or so. Once students click play, there will be an option to view captions. These captions are automatically machine-generated.  If you are not happy with the closed captions, you can correct them yourself, or create a TeamDynamix ticket to have the video corrected for you.  

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Article ID: 113208
Thu 7/8/21 10:18 AM
Tue 6/7/22 2:14 PM